Workspace & Operations Specialist

Gambit is a globally distributed startup - leadership and teams span Israel and the US - and we’re looking for a Workspace & Operations Specialist to run our New York office. At its core this is a hands-on operations role: you’ll own the day-to-day of our NY space and support our 30+ US employees (and growing), most of whom work remotely across the country, alongside a growing in-office team in NY.

You’ll also be the first face of the company - for remote employees calling in, colleagues visiting from other hubs, and customers or investors walking through the door.

The mission: make our NY office the best place to work from, whether you’re based there, flying in for the week, or just visiting.

• Office operations:
  Run the day-to-day of the NY space - supplies, facilities, mail, and space planning
• Primary point of contact:
  Be the welcoming face of the office for employees, visitors, customers, and investors
• Culture & engagement:
  Partner with HR and Marketing on events, team offsites, and remote engagement programs
• Cross-time-zone coordination:
  Align schedules and priorities across our Israel- and NY-based executives
• Onboarding & offboarding:
  Manage equipment shipping and IT setup for all hires, end-to-end
• Vendors & budget:
  Own vendor relationships and contracts, manage the office budget, and process invoices
• Executive support:
  Support executive scheduling, travel booking, and expense reports
• Safety & compliance:
  Maintain workplace safety and health compliance
• Process improvement:
  Streamline internal processes to support our growing, distributed team

• 3-5 years of experience in office management or operations (startup or distributed-team experience preferred)
• Ability to collaborate effectively across time zones (Israel/US)
• A welcoming, professional presence with a passion for hosting guests and supporting colleagues
• Strong written and verbal communication skills
• Proficient in Hibob (or similar HRIS), Google Workspace, Microsoft Office, and Slack
• Self-starter who is comfortable working with minimal supervision in a fast-paced environment
• Discretion in handling confidential information

Compensation Range: $85K–$110K