Office Coordinator

• Provides advanced, confidential administrative and operational support to the Sr. VP of Sales, Directors of Sales and Sales Management team.
• Manages calendars, schedules appointments, coordinates meetings, prepares agendas and materials, and records follow-up items.
• Coordinates, prepares and distributes reports, correspondence, memos, presentations, special reports and other documents.
• Serves as a liaison between Sales Management, Regional Directors, Recruiting Sales Managers, and other business partners.
• Coordinates travel arrangements, meeting logistics and expense vouchers as requested.
• Receives and screens telephone calls, emails, letters and visitors; responds to routine and non-routine requests for information.
• Organizes and maintains electronic files, records, correspondence and Sales Management materials in accordance with established procedures.
• Organizes and expedites the flow of work, reports, requests and communications through the Sales Management office.

• Associate’s degree or equivalent experience is preferred.
• Minimum of 5 years of progressively responsible administrative, office coordination or executive support experience, preferably supporting sales leadership, field operations, Sales Management or a comparable business function.
• Strong typing skills, with a minimum of 50 words per minute and emphasis on accuracy.
• Ability to effectively obtain and convey information by telephone, email, voicemail and other communication tools.
• Advanced PC and office technology skills, including demonstrated proficiency with Microsoft Word, Excel, PowerPoint, Outlook and related systems used to prepare reports, track information, coordinate schedules and manage communications.
• Proficient user of Copilot and other AI-related tools.
• Ability to work independently with minimal direction, manage competing priorities, anticipate needs, take initiative and maintain accuracy in a fast-paced, deadline-driven environment.
• Strong organizational, analytical, problem-solving and follow-through skills, with high attention to detail and the ability to maintain confidential information.
• Ability to deliver quality service and meet established deadlines.
• Ability to work in a team environment and willingly share knowledge with other associates.
• Ability to provide seamless, trustworthy, attentive and resourceful (S.T.A.R.) customer service and deliver exemplary customer experience.

Demonstrates advanced administrative and operational support capabilities, with proficiency in Microsoft Office Suite and strong organizational skills to manage schedules, communications, and confidential information effectively.

• Advanced Administrative Support
• Microsoft Word Proficiency
• Microsoft Excel Proficiency
• Strong Typing Skills
• Customer Service Excellence

• Office Coordination
• Report Preparation
• Calendar Management
• Meeting Coordination
• Data Entry
• Document Management
• Expense Management
• Travel Coordination
• Analytical Skills
• Problem-Solving Skills

• Attention to Detail
• Team Collaboration
• Communication Skills
• Initiative
• Time Management

• Associate’s Degree

• Sales Management
• Executive Support
• Field Operations
• Confidential Information
• Customer Experience

• Microsoft Power Point
• Microsoft Outlook
• Copilot
• AI-Related Tools