Assistant to Chair, Human Oncology and Pathogenesis Program

Responsibilities

• Ensure the smooth flow of communication between investigators, members of the lab, institutional contacts, and external contacts.
• Collaborate closely with the Lab Manager to support efficient and compliant lab operations.
• Coordinate lab meetings, seminars, and events, and facilitate onboarding and orientation for new lab personnel.
• Work with laboratory members on IACUC protocol submissions and amendments.
• Oversee the purchase of capital equipment and maintain accurate inventory, service, and maintenance records.
• Coordinate and manage the Chair's calendar, program meetings and calls.
• Prepare agendas, meeting materials; ensure the Chair is well-prepared for all engagements.
• Coordinate international and domestic travel and multi-city trip and speaking engagements.
• Manage office supplies and inventory, equipment, and software.
• Assist in drafting letters of support, and presentations. Support grant submissions and compile/submit documentation for regulatory and licensing agencies.
• Collaborate with the Program Administrator and Office of Scientific Staff Affairs in coordinating appointments, reappointments, and promotions.
• Support programmatic recruitment efforts, and candidate coordination.
• Collaborate with relevant departments to establish streamlined workflows, maintain compliance with institutional guidelines, and provide administrative support for trainees.
• Work collaboratively with the Chair and Program Administrator on programmatic initiatives and departmental projects as needed.

• Proven experience in a high-level administrative or executive assistant role.
• Exceptional organizational, communication, and problem-solving skills.
• Ability to manage sensitive information with discretion.
• Proficiency in Microsoft Office Suite, technically and AI savvy, and other relevant software tools.
• Experience in academic or healthcare settings is a plus.

Demonstrates strong organizational and communication capabilities essential for managing high-level administrative tasks, coordinating lab operations, and supporting programmatic initiatives. Proficient in Microsoft Office Suite and adept at handling sensitive information with discretion.

• High-Level Administrative Experience
• Organizational Skills
• Communication Skills
• Microsoft Office Suite Proficiency
• Problem-Solving Skills

• Exceptional Organizational Skills
• Strong Communication Skills
• Problem-Solving Skills
• Discretion in Handling Sensitive Information

• IACUC Protocol Submissions
• Academic Settings
• Healthcare Settings
• Administrative Support
• Grant Submissions
• Regulatory Compliance

• Microsoft Office Suite
• Relevant Software Tools