Legal Support Assistant (On-going Assignment

THE FIRM As a leading international law firm, we are dedicated to excellence through impactful communication, collaboration, and community involvement. Our company culture has earned us one of the "100 Best Companies to Work For" for 27 consecutive years. This honor, along with many others, highlights our commitment to innovation and professional development. At Alston & Bird LLP, our foundation is made of trust, reliability, and compassion.

The New York office of Alston & Bird is accepting applications for the position of Legal Support Assistant. Please note that this position is intended for individuals interested in pursuing a career within the administrative team of a law firm. Candidates that are considering attending law school in the future should apply for a paralegal and/or case assistant role. As a Legal Support Assistant, you will be a critical part of Alston & Bird’s world class professional service staff.

You will be part of a team that delivers a high level of customer service, known as Alston & Bird's TOP ECHELON service, supporting our internal and external clients. In this role, you will provide high support, strong analytical capabilities, and a high degree of attention to detail. The Legal Support Assistant provides comprehensive administrative, operational, and analytical support to attorneys, Legal Administrative Assistants, and practice group leadership.

This role requires exceptional organizational skills, strong attention to detail, advanced analytical capabilities, and the ability to manage multiple priorities in a fast-paced professional services environment. The successful candidate will serve as a key resource in supporting client service initiatives, reporting and data analysis, expense management, travel coordination, and a wide range of administrative functions.

• Collaborate closely with attorneys, Legal Administrative Assistants, and other business professionals to provide comprehensive administrative support and assist with a variety of department initiatives, special projects, and time-sensitive assignments.
• Prepare, analyze, and maintain complex client and matter-related reports, including billing rate analyses, client activity reports, productivity metrics, and other data-driven reporting used to support practice group operations and strategic decision-making.
• Reconcile and validate client-level statistical reports, ensuring accuracy, consistency, and completeness of data across multiple systems and reporting platforms.
• Process, review, and track business development, client entertainment, and travel expense reports in accordance with firm policies and reimbursement guidelines.
• Accurately enter, review, and revise attorney time entries, ensuring timely and compliant submission of billable and non-billable time.
• Coordinate domestic and international travel arrangements, including the preparation of detailed itineraries, transportation logistics, accommodations, meeting schedules, and supporting travel documentation.
• Manage conference room scheduling and meeting logistics, including catering arrangements, audiovisual requirements, attendee coordination, and preparation of meeting materials.
• Draft, proofread, edit, and format a wide range of client correspondence, legal and administrative documents, presentations, and other professional communications with a high level of accuracy and attention to detail.
• Process incoming and outgoing mail, courier shipments, and overnight deliveries, ensuring timely and accurate handling of sensitive and confidential materials.
• Coordinate and oversee large-scale mailing and distribution projects, including the creation and management of mailing lists, labels, name badges, event materials, and related logistics.
• Maintain and update databases, client records, and electronic filing systems; organize and manage digital documents; and assist with document production, scanning, indexing, and records management initiatives.
• Utilize strong analytical, organizational, and problem-solving skills to identify discrepancies, streamline administrative processes, improve operational efficiency, and support the evolving needs of attorneys, clients, and practice groups in a fast-paced legal environment.
• Handle highly confidential and sensitive information with discretion while consistently demonstrating professionalism, sound judgment, and exceptional client service.

• Advanced proficiency in Microsoft Office applications, with a…