Executive Personal Assistant

Executive Personal Assistant to the Founder

Location: Long Island / NYC (Hybrid - Mostly based on LI near Port Washington, NY)

Reports to: Founder & Creative Director.

Compensation: Commensurate with Experience. Targeting $70,000 - $90,000 +Benefits.

We are seeking a high-energy, hyper-organized, and creatively driven "Unicorn" to serve as the right hand to our Female Founder. This is a role that sits at the intersection of executive & personal support. You will be the silent engine that allows a high-profile founder and working mom to thrive.

You are as comfortable managing a complex digital calendar and sorting an inbox as you are capturing high-end BTS content on an iPhone.

• Proactively manage emails, filter priorities, handle scheduling, and protect her time. You are the "buffer" between the Founder and external partners (licensees, buyers, etc.).
• Conduct morning briefings and evening downloads to ensure priorities are clear and nothing falls through the cracks.
• Help to organize & manage PR events, meetings, and personal appearances
• Maintain extreme flexibility to pivot with the Founder’s fluctuating schedule, including shifting priorities for QVC tapings, travel, and evolving needs with a proactive, "no task too small" attitude.

• Oversee and manage personal schedules, including family commitments, social events, and appointments.
• Coordinate household tasks, such as liaising with household staff, arranging maintenance, and managing household supplies.
• Assist with personal errands, including shopping, gift purchasing, and other personal tasks as needed.

• Plan and organize travel itineraries for both business and personal trips, including booking flights, accommodations, and transportation.
• Prepare travel documents and ensure all logistics are in place for smooth travel experiences.

• The Proactive Problem Solver: You don’t wait for a to-do list; you anticipate needs before they are voiced.
• The Discrete Professional: You understand the sensitivity of working within a private residence and with high-level brand information.
• Tech Savvy: Proficient in G-Suite, MS 360, and iPhone content editing apps and willingness to learn and adopt new technologies as needs arise.
• Mobile: Must have a valid driver’s license and be willing to travel/work from Long Island and NYC.