Vendor Relations Administrative Assistant

440 9th Ave, New York, NY 10001, USA

Posted Thursday, August 13, 2026 at 4:00 AM

At over 50 years old and counting, B&H has built a reputation as the trusted resource for photography and videography enthusiasts via its NYC Super Store and its award-winning website. Long known as "The Professional’s Source", B&H is recognized by savvy consumers worldwide for its honest, knowledgeable guidance, expert tips and articles… and always-great prices. B&H offers competitive salaries, medical benefits, a 401K plan, employee discounts and opportunities to grow within a high-energy, low-attitude environment.

The administrative assistant provides support to the Vendor Relations Manager in his/her daily activities. S/he coordinates and organizes meetings with vendors, maintains manager’s calendar, group inbox, and creates and processes vendor contracts- both new and renewals.

• Coordinate with vendors to set up meetings
• Create new and renewal contracts corresponding to company policies and procedures.
• Update and manage Salesforce database ensuring all the information is accurate and up to date
• Work with the manager and vendors to plan product display strategy enhancing store’s visual appeal
• Maintains group inbox and ensures every email is assigned or actioned in a timely manner
• Oversee organization of shared folders, keeping them organized and properly labeled for quick navigation

• Occasionally walk around the store to confirm store displays match existing contracts in the system
• As assigned by the manager

• Exceptional writing, scheduling, communication, organization and interpersonal skills.
• Efficient in proactively recognizing issues.
• Proficient with MS office.
• Ability to take initiative and execute good judgement

• Few years in administrative capacity supporting vendor management, store operations/ merchandising preferred

We are an Equal Opportunity Employer. All persons shall have the opportunity to be considered for employment without regard to their race, color, religion, national origin, ancestry, alienage or citizenship status, age, disability or handicap, sex or gender, marital status, veteran status, sexual orientation, arrest record, or any other characteristic protected by applicable federal, state or local laws.

We will endeavor to make a reasonable accommodation to the known physical or mental limitations of a qualified applicant with a disability unless the accommodation would impose an undue hardship on the operation of our business. If you believe you require such assistance to complete this form or to participate in an interview, please let us know.