Administrative & Office Assistant

We are seeking a highly organized and proactive Administrative & Office Assistant to join our team. The ideal candidate will have experience in a tech start-up environment and will be instrumental in keeping our office running smoothly while supporting recruiting coordination and executive scheduling. This is a dynamic, jack-of-all-trades role perfect for someone who loves variety, takes initiative, and thrives in a fast-paced environment.

This role is onsite in NYC, in our SoHo office.

• 3+ years of experience in an office administration or Executive Assistant role at in a tech start-up environment
• 1+ years of experience in areas of office operations such as vendor management. liaising with property managers, ordering supplies, etc.
• Experience with G-Suite, Google Calendar, Claude, Slack and various AI tools
• Strong organizational and time management skills with exceptional attention to detail.
• Excellent written and verbal communication skills; professional and personable with all levels of staff and candidates.
• Proactive problem-solver who anticipates needs and acts before being asked.
• Comfortable managing multiple priorities simultaneously in a fast-moving environment.
• No-task-too-small attitude with a collaborative, team-first mindset.
• Familiarity with ATS platforms (e.g., Greenhouse) is a plus.

• Own day-to-day office operations, including ordering and restocking supplies, snacks, and beverages.
• Work to enhance the new hire onboarding experience (sending out swag, prepping desks, building onboarding plans)
• Work closely with various departments on designing, coordinating and executing our office move, slated for early 2027
• Assist executives with calendar management, travel arrangements and meeting coordination.
• Communicate professionally with candidates, executives and clients on scheduling and other administrative tasks.
• Maintain organized interview and meeting schedules and ensure all logistics are confirmed in advance.
• Support the People Team with ATS (Greenhouse) administration and data hygiene.
• Coordinate logistics for internal and external meetings, including room bookings and agendas.
• Handle ad hoc projects and administrative tasks with discretion and efficiency.

Why join Vise:

• Opportunity to make a significant impact at a hyper-growth fintech start-up
• Competitive salary and equity
• Unlimited PTO and great benefits, including $1 medical insurance
• 401k plan with generous matching and self-directed brokerage account option
• Access to investment management and free financial advice from one of our partner RIA firms
• Paid lunches at our NYC office
• Career growth and development opportunities

Through the internal and market data Vise has collected, we expect the salary range for this position to be $70,000 - $90,000 per year, plus a competitive equity package. Your actual compensation will be determined based on your skills, qualifications, and experience. In addition, Vise offers a wide range of comprehensive and inclusive employee benefits.

Vise celebrates and embraces diversity and is committed to building a team that represents a variety of experiences, backgrounds, and skills. We do not discriminate on the basis of race, color, religion, marital status, age, gender identity, gender expression, sexual orientation, non-disqualifying physical or mental disability, national origin, veteran status, or other applicable legally protected characteristics.