Administrative Assistant - National Sales

Development Corporation for Israel/ Israel Bonds is an international organization offering securities issued by the State of Israel. Since the first bond was sold in 1951, Israel Bonds has secured more than $57 billion in bonds sales globally, supporting the development of every aspect of Israel's economy.

The Administrative Assistant is responsible for a broad range of administrative duties, including Salesforce data entry, and provides hands-on support for client-facing activities such as event coordination and customer service, while assisting the National Directors in their respective sales/programming areas.

Women’s Division National Director & New Leadership National Director

Medical, dental, and vision insurance. Generous paid time off plus most Federal and Jewish holidays. 401k with up to a 3% match and a 4% non-elective contribution. Access to Flexible Spending. Account for health and dependent care expenses. Employer-paid short- and long-term disability insurance and life insurance.

Reasonable accommodations where feasible may be made to enable individuals with disabilities to perform the essential functions.

• Coordinating and dissemination of national and regional calendar of events for both divisions
• Assist in development and oversee project management of marketing materials including evites, brochures and other various literature
• Provide weekly and monthly campaign and sales reporting as needed
• Manage the Women’s Division pin program, determining offers to clients as related to investment level, tracking and maintaining records
• Communicate/collaborate with regional sales staff around the country regarding local/national sales/marketing initiatives
• Being knowledgeable about Israel Bonds current offerings and lay leadership structure
• Responsible for event management including, set up, registration, and coordinating with venues, caterers and production teams
• Assist in virtual events, working with production companies, creating runs of show and scripts
• Coordinate national council meetings including lay leadership and regional staff: manage invitations, create agendas, take and disseminate minutes
• Execute administrative duties including expense reports, calendar management, travel arrangements
• Composing correspondence on behalf of the division directors, extensive digital file and record maintenance
• Function as department liaison for each division director
• Maintain accurate customer records in IBIS

Such other duties as directed by the National Directors or VP of Sales as they deem appropriate and necessary to meet the needs of the organization. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

• Minimum of 3 to 4 years’ administrative experience, ideally in a sales environment.
• High proficiency in Microsoft Office (Word, Excel, and Outlook).
• Experience with Salesforce or similar CRM systems
• Strong attention to detail and organizational skills
• Excellent communication and interpersonal abilities
• Prior experience in event coordination or customer service is a plus

This position has no supervisory responsibilities.

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, telephones, photocopiers, filing cabinets and fax machines.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This is largely a sedentary role; however, this position requires constant communication and the ability to exchange accurate information, the ability to operate a computer and other office equipment, lift files, open filing cabinets and bend or stand as necessary.

This is a full-time position. Hours of work are Monday through Friday, 9:00 a.m. to 5:00 p.m., 35 hours per week. Work extended/evening hours, weekends, and holidays when needed.

Minimal travel is expected for this position.

Must successfully pass background check, and fingerprinting (if applicable)