Office Manager Job New York New York USA,Administrative/Clerical

Location: New York

Company Overview

Clear View Healthcare Partners is a premier life sciences strategy consulting firm headquartered in Boston, with offices in San Francisco, New York City, London, Zurich and Gurgaon. Serving clients in the biopharmaceutical, medical device, and diagnostic spaces, we provide world-class strategic decision-making support across a diverse range of business issues. Our goal is to inform actionable recommendations that allow companies to achieve their business objectives.

Role Overview

Clear View Healthcare Partners is seeking an Office Manager (OM) for our New York City office to ensure a well-run, welcoming, and high-performing workplace. This role is responsible for office operations, team building and culture, and people management, while partnering with internal functions and external vendors to deliver consistent and effective office experience. Our administrative team is critical to each local office and operates as a global team, embodying company values and contributing to the office environment.

This role will report directly to the Local Office Lead with dotted line reporting to the Senior Office Manager.

Key responsibilities

Office operations
- Ensure the office runs smoothly, remains welcoming, and is coordinated effectively across relevant stakeholders.
- Communicate relevant office updates and changes to the broader organization.
- Identify and recommend office improvements to enhance the workplace environment and employee experience.
- Ensure office and kitchen supplies are appropriately stocked through effective oversight of admins or reception support.
- Run office programs such as company-wide meetings, ergonomic support, and other workplace services.
- Ensure a welcoming and operationally ready environment for employees and visitors, including new hire desk setup and office access.
- Maintain the office seating chart and support forward-looking space planning.
- Assist with office moves, fit-out activity, and refurbishment coordination.
- Coordinate meetings and onsite logistics as needed, including agendas, minutes, space reservations, catering and vendor coordination.
- Partner with corporate functions on office-related initiatives, including IT, HR, Finance, Compliance and Facilities.
- Act as liaison to external vendors, including building management, maintenance providers and office services.
- Negotiate and manage contracts for office-related services, ensuring compliance, service quality and value for money.
- Manage the office budget and coordinate with Finance on the annual planning process.
- Ensure compliance with local health and safety regulations and company policies, including emergency procedures, incident reporting and drills.
- Serve as a primary contact for building security, access control and physical security protocols.
- Collaborate with peer Office Managers globally to align standards, processes and service levels.
- Listen to internal stakeholders and propose improvements to office operations and support processes.
Team Building and Culture Carrier
- Help foster a positive, inclusive and connected office environment that reflects company values.
- Build visibility into office activity and ensure programming supports an effective employee experience.
- Plan and execute office events and engagement activities, including town halls, social events, client meetings and recruitment events.
- Proactively identify opportunities to improve workplace experience, safety and team connection, and share relevant observations with HR.
- Encourage participation in office initiatives that strengthen culture, collaboration and cross-team relationships.
People Management
- Line manage the admin and reception team, setting clear expectations and maintaining…