Senior Executive Assistant

Senior Executive Assistant

Location:

Philadelphia, PA or New York City, NY with flexible remote part‑time options.

• Manages calendar and email requests to ensure timely attention and responses with appropriate urgency.
• Professionally responds to meeting requests, processes requests, takes messages, and delegates to appropriate parties in a timely and effective manner, maintaining a high level of productivity and confidentiality.
• Manages all logistics and prepares agendas for internal and external meetings, partnering with staff and vendors for onsite meetings to ensure smooth end‑to‑end execution.
• Obtains quality and timely briefing materials, including research and intelligence, to provide the Executive with needed information.
• Ensures that Executives receive all materials prior to meetings to facilitate efficient review and use of time.
• Manages schedule to allow sufficient time to read, analyze, and respond to short and long‑term strategic work.
• Assists in special projects and coordinates PowerPoint presentations for strategy, market segments, mergers and acquisitions, internal communications, monthly division and annual strategy meetings and other corporate events.
• Supports other Executive direct reports in initiatives, including attendance at team meetings, adherence to deadlines, and onboarding new employees.
• Manages all travel arrangements and ground logistics, balancing travel dates with cost‑efficiency and seamless travel under corporate guidelines.
• Prepares and processes employee recognition awards, monthly expense reports, and time‑off tracking; reviews and supports related administration tied to direct reports.
• Manages outside vendor set‑up, billing, coding for payment, and ensures proper systems processing and adherence to budget.
• Maintains paper and electronic files per records retention policies, organizing files for efficient retrieval.
• Provides mutual coverage for divisional Executive Assistants during peak times or vacations.
• Performs other duties as assigned.

• High school diploma required; college degree or higher coursework a plus.
• Five or more years of experience as an Executive Assistant to VP level or higher in a global organization across multiple time zones.
• Experience managing large volumes of information, distribution lists, and learning new technologies.
• Strong planning, organizational, time‑management and multitasking skills.
• Thorough proficiency in Microsoft Office suite (Outlook, Teams, Word, Excel, PowerPoint).
• Experience in a large, matrixed environment is a significant plus.
• Strong technical and problem‑solving skills with a proactive approach to learning and training.
• Excellent judgment, discretion, attention to detail, and verbal and written communication.
• Ability to juggle time zones and work after hours as needed.
• Less than 10% travel expected.

Compensation range: $68,900.00 - $ USD. Benefits include medical, dental, and vision plans; 401(k); FSA/HSA; commuter benefits; tuition assistance; vacation and sick time; and paid parental leave.

All qualified applicants will receive consideration without regard to race, color, religion, sex (including pregnancy, gender identity, transgender status, and sexual orientation), national origin, disability, age, genetic information, veteran status or any other characteristic protected by applicable law, and we do not tolerate discrimination on any of these bases.