Project Coordinator - Design & Construction

• Support planning, coordination, and administration of multiple facilities and capital projects simultaneously
• Serve as a central point of coordination for project intake, documentation, and workflow tracking
• Manage project setup, closeout activities, and ongoing schedule updates
• Coordinate Safe Work Authorization (SWA) submissions and track approvals
• Facilitate vendor setup, onboarding, and ongoing maintenance for procurement and invoicing
• Track Master Agreements, renewals, and amendments for project and legal compliance
• Maintain accurate project data across internal systems
• Collaborate with Project Managers, vendors, and internal collaborators to resolve issues and remove barriers
• Help standardize processes, workflows, and documentation through continuous improvement

• Minimum of 2 years of project coordination, administrative, or operations support experience
• Experience supporting projects in facilities, construction, healthcare, or complex interdisciplinary environments
• Demonstrated experience with project management, procurement, or workflow systems
• Proficiency with Microsoft Office applications, including Excel, Word, and Outlook
• Ability to manage multiple priorities while meeting deadlines in a fast-paced environment
• Bachelor’s degree or equivalent combination of education and relevant experience
• Strong organizational skills and exceptional attention to detail
• Clear and professional written and verbal communication abilities
• Collaborative approach across diverse teams
• Proactive problem-solving and process-improvement orientation
• High level of accountability, adaptability, and follow-through

Demonstrates expertise in project coordination and administration within facilities and construction environments, with a strong focus on process improvement and compliance. Proficient in managing project documentation, vendor relationships, and workflow systems while maintaining high organizational standards.

• Project Coordination
• Procurement Management
• Workflow Systems
• Microsoft Office Proficiency
• Process Improvement

• Project Management
• Facilities Management
• Construction Support
• Data Tracking
• Documentation Management
• Vendor Onboarding
• SWA Coordination
• Legal Compliance
• Schedule Management
• Master Agreement Tracking

• Organizational Skills
• Attention to Detail
• Written Communication
• Verbal Communication
• Collaborative Approach

• Bachelor’s Degree

• Healthcare
• Interdisciplinary Environments
• Capital Projects
• Continuous Improvement
• Fast-Paced Environment