Purchasing Clerk, Purchasing Department

Who We Are:

CAMBA is a community of staff, volunteers, clients, donors, neighbors and partners who work together to build an inclusive New York City, where all children and adults have access to the resources and supports they need to thrive. We take a comprehensive approach by offering more than 180integrated programs in:
Education & Youth Development, Family Support, Job Training & Employment Support Services, Health, Housing, and Legal Services. We reach more than 72,000individuals and families each year at our 100locations, including 10,000 youth. CAMBA serves a diverse cross section of New Yorkers from new mothers in Brownsville to job seekers in the Rockaways. More than half of our clients are immigrants and refugees from around the globe.

Over 85% of our families live in poverty, reflecting the challenges faced by nearly 1.7 million New Yorkers today.

The Van Dyke Cornerstone Case Management Expansion is an enhancement to CAMBA’s DYCD-funded Cornerstone Community Center at Van Dyke Houses that brings an intensive, case-management approach to young adult participants ages 18–21. Using a strength-based, youth-centered, and trauma-informed lens, the program team engages high-risk young adults, develops Individual Service Plans (ISPs) addressing education, employment, health, and life skills, and acts as “expediters” connecting participants to City agencies and community providers for health, mental health, employment training, housing, food, and other supports.

• Maintain professional
  
  Relationships with vendors, clients and maintain client confidentiality
• Practice Universal Precautions/Standard Protocol & Procedures
• Comply with any and all Federal, State, Cityand CAMBA security and privacy polices intended to protect the security and privacy of individually identifiable health information
• Maintains accurate files of paperwork of all orders (i.e.
  
  - copies of Purchase Order forms, Purchase Request forms).
• Assist with purchasing/procurement support(i.e.
  
  -reconcile purchase orders and invoices).
• Assist with keeping records on contract requirements inregardto purchasing,vendors and purchasing groups.
• Enter Data to automated management information system and maintain up to date file systems.
• Review purchase orders to identify programs for delivery
• Log inventory of deliveries/package received ensuring accuracy before signing off on deliveries.
• Keeptrackof back orders and follow up withvendorsfor updates as necessary.
• Sendprogramstaff emails dailynotifyingthem of thestatus of their orders (i.e.,ordersare place, backordered, etc.)and includeallcorrespondingpaperworknecessary.
• Maintain log of all sites that have ordered supplies.
• Create and maintain delivery schedule of supplies.
• Ensure inventory sites are neat, orderly and easily accessible.
• Follow up with Fiscal/Budget Departments on program purchase requisition forms.
• Prepare Purchases Requisition Orders(Kiss Flow) for supplies at the main office, as requested.
• Answer and screen incoming telephone calls.
• Directcallers and general voicemailmessagesto the appropriate personnel.
• As neededreceive and distribute supplies to various programs throughout the agency.
• May fill out package received forms after cross reverencing items purchased: ensure packing slip isstampedreceived andsent to the Program Manager as scheduled.
• Other duties as assigned.

• High School Diplomaor GED and2years’ experience

• 2 Yearofrelevant experience

• Experience using Microsoft Office applications (Word, Excell) and…