Executive Assistant & Office Manager To Principal

Danny Forster & Architecture — an award-winning architecture and media firm known for global design, development strategy, and storytelling — is seeking a highly organized, proactive, and resourceful Executive Assistant & Office Manager to support Principal Danny Forster.

This is a critical, high-trust role that blends executive support with ownership of day-to-day office operations. The ideal candidate thrives in a fast-paced, high-accountability environment, anticipates needs before they arise, and takes pride in creating both operational excellence and a well-run, welcoming office.

• Manage complex, ever-shifting calendar across business, media, development, and personal commitments — ensuring priorities are clear, logistics are seamless, and time is protected.

• Coordinate and confirm meetings (virtual and in-person), interfacing confidently with high-profile clients, partners, and internal teams.

• Plan and manage domestic and international travel, including detailed itineraries and real-time troubleshooting.

• Track and submit personal and professional expenses accurately and on schedule.

• Serve as a gatekeeper and representative — drafting correspondence, managing inbound communication, and ensuring timely, polished responses.

• Anticipate needs proactively with strong judgment, discretion, and follow-through.

• Own day-to-day office operations to ensure a highly functional, organized, and welcoming workspace.

• Manage office inventory and procurement, including supplies, kitchen stocking, and overall workplace readiness.

• Oversee materials library: maintain organization, order samples, and ensure resources are current and accessible to the team.

• Coordinate with external IT partners to manage technology needs, onboarding, troubleshooting, and equipment ordering.

• Partner with CFO or finance team to track, organize, and ensure timely payment of office-related expenses and vendor invoices.

• Support and enhance team culture by coordinating team events, lunches, celebrations, and internal moments (birthdays, milestones, etc.).

• Collaborate closely with internal teams to maintain alignment on priorities, deadlines, and shifting schedules.

• Help streamline communication and workflows across the office to improve efficiency and clarity.

• 3+ years of Executive Assistant experience supporting senior executives (experience in a creative, design, or fast-paced environment preferred).

• Strong organizational skills with exceptional attention to detail and follow-through.

• Highly responsive, adaptable, and calm under pressure.

• Excellent written and verbal communication skills — polished, concise, and professional.

• Strong judgment and discretion; understands how to handle sensitive information.

• Proactive mindset — able to anticipate needs and solve problems independently.

• High emotional intelligence and ability to navigate different personalities and priorities.

• A collaborative, team-oriented approach with a willingness to jump in wherever needed.

• Thoughtfulness around scheduling and protecting time — both professionally and personally.

• Based in (or willing to relocate to) New York City; this is an on-site role.

This role is central to how the Principal operates and how the office functions day-to-day. Success in this position means enabling focus, reducing friction, and creating an environment where both leadership and the broader team can perform at a high level.

We view this role as an opportunity to build a long-term partnership. Exceptional candidates who demonstrate strong operational leadership may have the opportunity to expand their scope into Chief of Staff or broader firm leadership responsibilities as the company grows.

A full benefits package is available which includes: health insurance, standard holidays, 401K, vacation, among other perks.

Please submit a cover letter and resume, including references, to