Administrative & Office Assistant

Administrative & Office Operations Assistant

Location: New York, NY

Employment Type: Full‑Time

BG Fashion, Inc. is the U.S. subsidiary of Bando Global, a globally integrated apparel manufacturing and wholesaling company with offices and partners across the U.S., Korea, Bangladesh, Vietnam, India, China, Egypt, Kenya, and the U.K. We specialize in men’s woven shirts, bottoms, tailored clothing, and private‑label apparel programs for major U.S. retailers across department store, off‑price, specialty, and wholesale channels.

As our U.S. business continues to grow, we are looking for a highly organized, detail‑oriented and proactive Administrative & Office Operations Assistant to help support the day‑to‑day operations of our New York office. This person will play a critical role in keeping our office, administrative processes, accounting coordination, HR records, vendor relationships, and internal operations running smoothly.

This is a hands‑on role for someone who is comfortable managing details, solving problems, following up consistently, and helping build structure in a growing business.

The Administrative & Office Operations Assistant will support the U.S. team across accounting coordination, HR administration, office management, operations, scheduling, travel logistics, and special projects. This person will work closely with company leadership, employees, third‑party accounting firms, vendors, building management, logistics partners, and global team members.

The ideal candidate is organized, trustworthy, resourceful, and comfortable handling a wide range of responsibilities from reviewing invoices and payroll records to coordinating sample shipments, managing office supplies, scheduling business trips, and researching third‑party service providers.

This role is not limited to traditional administrative work. We are looking for someone who can proactively identify issues, flag operational or cash flow risks, and help improve how the office runs as the company grows.

• Coordinate with the company’s third‑party accounting firm to ensure accounting, payroll, and tax‑related processes are completed accurately and on time.
• Review invoices, bills, credit card statements, reimbursements, and expense reports for accuracy before submitting or approving.
• Help track vendor payments, office expenses, recurring subscriptions, insurance payments, and other administrative costs.
• Maintain organized records of invoices, receipts, contracts, W‑9s, insurance documents, payroll records, and related documents.
• Support leadership by flagging unusual charges, late payments, duplicate bills, missing invoices, or potential cash flow concerns.
• Assist with basic reporting, spreadsheet tracking, and document preparation as needed.
• Support internal controls by ensuring documentation is complete and approvals are properly tracked.

• Support employee onboarding, including paperwork, payroll setup, laptop purchasing, email/account setup coordination, and office readiness.
• Maintain organized employee records, including employment agreements, offer letters, insurance documents, payroll information, and benefit‑related materials.
• Track corporate and individual insurance policies, including health insurance, disability insurance, workers’ compensation, liability insurance, and other required coverage.
• Coordinate with third‑party payroll, insurance, benefits, CPA, and legal partners as needed.
• Help ensure employee‑related documents and processes are completed accurately and confidentially.
• Research HR‑related policies, compliance requirements, and operational questions when needed.
• Support the team as the U.S. office…