Legal Assistant - Corporate (Proficient in Mandarin and English Required) (New York, NY) (#5014

Legal Assistant

We are seeking a Legal Assistant to join the Corporate department in our New York office. This hybrid position requires you to be present in the office at least four days each week after the initial training period. Bilingual Mandarin/English is required to assist Mandarin‑speaking clients with intake, scheduling, and routine correspondence. Candidates with professional working proficiency in both languages are encouraged to apply.

• Provide legal administrative support to attorneys, serving as a liaison for clients.
• Initiate client/matter openings, including conflicts checks and engagement letters.
• Proactively review calendars to maintain an overview of attorneys’ deadlines; anticipate next steps and implement follow‑up procedures to ensure deadlines are met.
• Enter attorneys’ time, ensure accuracy by proofreading, using spellcheck and appropriate task codes to comply with firm policies.
• Assist with the billing process, including distributing monthly proformas, reviewing and editing proformas, and sending invoices and related correspondence to clients.
• Assist with monthly closing preparations including editing, proofing, adding PDF hyperlinks, and preparing closing binders.
• Draft, format, proofread, redline and/or edit electronic correspondence, pleadings, discovery, briefs, and other memoranda for accuracy to ensure a high‑quality product, from dictation, handwritten, typed, and/or electronic copy.
• Maintain client files and file electronic documents promptly and accurately in Outlook and the document management system.
• Process and route incoming mail and electronic communications upon receipt; prepare outgoing mail (including packages for shipment) for prompt delivery.
• Process reimbursement requests, check requests, and vendor invoices.
• Coordinate attorney meetings and appointments, including scheduling conference rooms.
• Coordinate travel arrangements, including flights, hotels, and rental cars.
• Maintain attorney CLE records, including seminar registration and reporting.
• Delegate administrative tasks to Department Administrative Assistants.
• Provide a high level of customer service to attorneys and clients.
• May be requested to perform other duties as requested.

• High School diploma or G.E.D. equivalent.
• At least 4 years of related experience; law firm experience preferred.
• Fluency in Mandarin and English.
• Advanced knowledge of Microsoft Office.
• Proficient with Kofax PDF.
• Excellent oral and verbal communication skills.
• Attention to detail and accuracy.
• Strong organizational skills.
• Excellent customer/client service focus and skills.
• Ability to coordinate multiple tasks and perform well under pressure to ensure deadlines are met.
• Ability to use good judgment in resolving conflict and working in challenging situations.
• Ability to maintain client and firm confidentiality.
• Positive attitude and ability to work both independently and in a team environment.
• Excellent analytical and problem‑solving skills; ability to use independent judgment.
• Thorough understanding of legal terminology and procedures pertinent to the practice area.

• Comprehensive medical insurance with coverage for infertility, gender‑affirming care, behavioral health, and access to virtual providers.
• Dental insurance.
• Vision insurance.
• 401(k) retirement savings plan with firm contribution.
• Basic and optional life insurance.
• Short and long‑term disability.
• Paid time off; up to 8 weeks of paid parental leave with additional 6–8 weeks of paid short‑term disability for business professionals who give birth; paid holidays; paid volunteer day.
• Discretionary bonuses (if bonus eligible).
• Adoption assistance.
• Healthcare, dependent care, and transportation pre‑tax reimbursement accounts.
• Backup child and elder care program.
• Education and college advising program.
• Virtual tutoring.
• Wellbeing programs and activities.
• Mass transit program (certain offices).
• Travel assistance program.
• 24/7 employee assistance program with access to five confidential visits with a licensed counselor at no cost.

The pay range for this position in New York City only is $36.90 to $68.30 per hour.

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