Senior Administrative Assistant – Floater

Cloudflare
· United States, New York, NY / San Francisco, CA

Hybrid Full-time Senior Operations

About Us

At Cloudflare, we are on a mission to help build a better Internet. Today the company runs one of the world’s largest networks that powers millions of websites and other Internet properties for customers ranging from individual bloggers to SMBs to Fortune 500 companies. Cloudflare protects and accelerates any Internet application online without adding hardware, installing software, or changing a line of code.

Internet properties powered by Cloudflare all have web traffic routed through its intelligent global network, which gets smarter with every request. As a result, they see significant improvement in performance and a decrease in spam and other attacks. Cloudflare was named to Entrepreneur Magazine’s Top Company Cultures list and ranked among the World’s Most Innovative Companies by Fast Company.

At Cloudflare, we’re not looking for people who wait for a polished roadmap; we’re looking for the builders who see the cracks in the Internet that everyone else has simply learned to live with. We value candidates who have the instinct to spot a “normalized” problem and the AI-native curiosity to create a solution using the latest tools. Our culture is built on iteration, leveraging AI to ship faster today to make it better tomorrow, while ensuring that every improvement, no matter how small, is shared across the team to lift everyone up.

If you’re the type of person who values curiosity over bureaucracy, and that AI is a partner in solving tough problems to keep the Internet moving forward, you’ll fit right in.

Available Locations:
San Francisco or New York

About the Role
We are currently seeking a highly skilled and adaptable Floating Administrative Assistant to join our team. This individual will provide comprehensive backup administrative support to executives across various organizations as needed. You will step in as a vital reinforcement to the admin team to cover planned and unplanned absences (such as PTO, sick days, maternity/paternity leave, and sabbaticals) and provide overflow support during peak project periods.
The ideal candidate will possess a dynamic personality, demonstrating a genuine enthusiasm for engaging with different individuals, departments, and facets of our organization. With a minimum of 3-5 years of experience supporting VP-level executives, the successful candidate will be a “chameleon”, able to seamlessly integrate into new workflows, ensure operational continuity, and provide invaluable assistance across diverse functions.

Key Responsibilities

• Seamless Coverage:Provide comprehensive backup administrative support to executives during EA absences, demonstrating rapid proficiency in their specific calendar management, domestic and international travel arrangements, and expense reporting.
• Adaptable Prioritization:Exhibit exceptional multitasking abilities and adeptness in prioritizing tasks within a fast-paced environment, while maintaining meticulous attention to detail, accuracy, and adherence to deadlines.
• Cross-Functional Communication:Serve as a reliable liaison between executives and internal/external stakeholders, facilitating effective communication and collaboration across all levels of the organization.
• Project & Overflow Support:Handle ad hoc projects, event coordination, and operational assignments with professionalism and efficiency, demonstrating flexibility and resourcefulness in addressing evolving priorities.
• Process Improvement:Contribute to the efficiency of office operations by anticipating needs, proactively identifying solutions, and implementing streamlined processes for hand-offs and coverage.
• Confidentiality:Handle highly sensitive and confidential information with the utmost discretion and professionalism at all times.
• Experience:3+ years of experience as an Administrative Assistant or Executive Assistant supporting leadership-level executives.
• Adaptability:Proven ability to quickly learn and adapt to different executives’ working styles, preferences, and internal processes without missing a beat.
• Emotional Intelligence:High EQ with a…