Senior Executive Assistant
Job in
New York, New York County, New York, 10261, USA
Listed on 2026-09-12
Listing for:
AmTrust Financial Services, Inc.
Full Time
position Listed on 2026-09-12
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Clerical
Job Description & How to Apply Below
AmTrust Financial is seeking a Senior Executive Assistant to support our Chairman and CFO, performing a wide range of administrative and executive support to ensure the efficient operation of the organization.
Responsibilities- Coordinate International and Domestic Travel and manage busy and complex schedules.
- Manage all logistics of travel: car pick-up, lodging, flights, meetings, dining reservations.
- Prepare monthly expense reports
- Register Executive and Direct Reports for conferences
- PowerPoint, Excel, and Word proficiency
- Strong Organizational aptitude
- Manage all onboarding and new hire setup.
- High volume phone coverage and email screening. Set up and clean-up up conference rooms before and after meetings. (For F&B and A.V. requirements, must coordinate with proper channels in advance.)
- Preparation (printing, scanning, copying, binding) of meeting
- Ad hoc research and clerical projects and assorted administrative tasks
- Perform general clerical duties, including photocopying, printing, scanning, filing, faxing, and mailing
- Resolve administrative problems and inquiries
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Prepare agendas for meetings and prepare schedules (Prepare binders for conference events)
- Assist with incoming mail process as needed
- End of the day briefing – follow-up (checklist on projects and tasks, status update)
B
- Experience working in a corporate environment
- High level of interpersonal skills to handle sensitive and confidential situations.
- Position continually requires demonstrated poise, tact, and diplomacy.
- Interact and communicate with individuals at all levels of the organization.
- Knowledge of a variety of computer software applications in word processing, spreadsheets, databases, and presentation software (MSWord, Excel, Access, PowerPoint)
- Attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines.
- Fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
- Professional with every interaction: emails, phone, in-person with both internal and external guests) especially clients.
Position Requirements
10+ Years
work experience
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