Event Coordinator, Administrative​/Clerical

The Events Coordinator is responsible for planning, organizing, and executing a variety of corporate events and meetings, contributing to the organization's engagement and operational success. The role requires a proactive mindset, excellent organizational skills, and the ability to manage multiple priorities in a fast-paced environment.

• Coordinate logistics for corporate meetings, conferences, client engagement events, team-building activities, and organizational functions.
• Oversee event calendars, manage scheduling, send invitations, process RSVPs, and communicate with attendees.
• Liaise with venues, catering services, vendors, and external partners to facilitate event arrangements.
• Assist with event setup and teardown, including room arrangements, signage, presentation materials, catering, and technology support.
• Maintain comprehensive event documentation such as schedules, contact lists, expense reports, and vendor records.
• Provide comprehensive administrative support including calendar management, scheduling meetings, data entry, preparing documentation, and handling general office duties.
• Prepare and distribute event materials, agendas, presentation decks, and correspondence.
• Track and reconcile event expenses, invoices, receipts, and vendor payments.
• Serve as a primary point of contact for internal staff, vendors, guests, and event participants.
• Support special projects and perform other administrative tasks as needed.

• 1-3 years of experience in event planning, administrative support, hospitality, or office operations.
• Proven organizational and time management skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple priorities and meet deadlines efficiently.
• Strong attention to detail and follow-through.
• Professional demeanor when interacting with colleagues, clients, vendors, and guests.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Ability to work independently and as part of a team.
• Flexibility to assist with a variety of event planning and administrative tasks.

• Experience with event management software or platforms (e.g., Cvent, Eventbrite).
• Knowledge of audiovisual setup and technology.
• Experience with budgeting and expense tracking tools.
• Background in hospitality or customer service roles.

• Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Event Planning & Coordination
• Calendar & Scheduling Software
• Expense & Budget Tracking Tools

This role offers the opportunity to develop expertise in corporate event management, cross-functional collaboration, and administrative operations within a growing organization.

Competitive salary commensurate with experience, plus benefits including health insurance, paid time off, and professional development opportunities.