Receptionist​/Office Assistant

Cohen & Company Inc. is a financial services business specializing in capital markets, asset management and principal investing.

Cohen & Company Inc. is seeking a full-time, highly organized and proactive Receptionist/Office Assistant. This role is essential in ensuring smooth day-to-day operations across multiple departments located in our offices in New York City. The ideal candidate will be detail-oriented, resourceful, attentive, an enthusiastic team member, and comfortable managing multiple administrative tasks simultaneously in a fast-paced environment.

• Maintain cleanliness and organization of common areas, including kitchens and meeting rooms.
• Restock office supplies and pantries regularly and preemptively, and manage food, beverage, and office supplies inventory floor wide.

• Keep conference rooms well-stocked and presentable across entire floor.
• Prepare rooms for meetings with attention to detail, including catering set up as necessary.
• Book and manage meeting room calendars.
• Keep meeting room reservations current and resolve any scheduling conflicts that arise.

• Register guests in a timely, accurate manner.
• Issue and track visitor badges and coordinate with building security.
• Greet guests at Reception and direct to appropriate destinations.

• Sort mail by department and deliver accordingly.
• Manage outgoing mail and package shipments.
• Assist with farm deliveries using freight elevator and dolly.

• Monitor and order supplies as necessary.
• Order and manage office equipment as necessary.
• Maintain swag inventory and sign-out sheet for swag items.

• Perform additional duties as needed to support office operations.

• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Outlook and basic Zoom setup.
• Ability to lift and transport items (food and beverage deliveries, office supplies, etc.)
• Demonstrates attention to detail and consistently provides exceptional hospitality to staff and visitors alike.
• Must be available to work onsite at NYC office.
• Five (5) days a week in office.
• We offer a comprehensive benefits package.