Executive Assistant

Job Description

• Provide Senior level administrative support to leadership team for RBC US
• Maintain extremely busy outlook calendars and manage the coordination and logistics of both internal and external meetings for team.
• Manage complex scheduling across internal and external stakeholders
• Help organize and execute events for executive team and external onsite meetings
• Arrange and coordinate domestic and international travel agendas
• Process expense reports for senior leaders, assist with expense pre-approval process and ensure all policies are followed and items are processed within provided guidelines
• Act as a subject matter expert for the team, regarding T&E as well as other policies and procedures
• Arrange all aspect of in person and virtual meetings
• Ensure the executive is well-prepared for meetings and events
• Manage the Contingent Workforce Management (CWM) and Statement of Work (SoW) processes for the team, including but not limited to, onboarding and offboarding consultant / contractor resources
• Assist with technology requests, supply orders and miscellaneous queries
• Assist with recruiting, staff on-boarding, and staff off-boarding, which includes requesting equipment setup and system access
• Create and edit spreadsheets and presentations, including printing, copying, collating and binding, for internal and external meetings
• Handle regular activities without prompting, and advise in advance of issues or delays
• Work cooperatively with other team members in positive partnership to support and provide overall coverage and backup support
• Adapt quickly to shifting priorities and make judgment calls in ambiguous situations
• Lead and coordinate ad hoc projects as requested

• Provide Senior level administrative support to leadership team for RBC US
• Maintain extremely busy outlook calendars and manage the coordination and logistics of both internal and external meetings for team.
• Manage complex scheduling across internal and external stakeholders
• Help organize and execute events for executive team and external onsite meetings
• Arrange and coordinate domestic and international travel agendas
• Process expense reports for senior leaders, assist with expense pre-approval process and ensure all policies are followed and items are processed within provided guidelines
• Act as a subject matter expert for the team, regarding T&E as well as other policies and procedures
• Arrange all aspect of in person and virtual meetings
• Ensure the executive is well-prepared for meetings and events
• Manage the Contingent Workforce Management (CWM) and Statement of Work (SoW) processes for the team, including but not limited to, onboarding and offboarding consultant / contractor resources
• Assist with technology requests, supply orders and miscellaneous queries
• Assist with recruiting, staff on-boarding, and staff off-boarding, which includes requesting equipment setup and system access
• Create and edit spreadsheets and presentations, including printing, copying, collating and binding, for internal and external meetings
• Handle regular activities without prompting, and advise in advance of issues or delays
• Work cooperatively with other team members in positive partnership to support and provide overall coverage and backup support
• Adapt quickly to shifting priorities and make judgment calls in ambiguous situations
• Lead and coordinate ad hoc projects as requested

• At least 5-7+ years supporting senior executives within the finance industry
• The ideal candidate will be experienced in handling a wide range of administrative and executive support tasks, able to work independently, and capable of maintain a high level of professionalism
• Incredible organizational skills, attention to detail, and time management
• A natural problem-solver who is calm under pressure and thrives in fast-paced environments
• Able to handle confidential information with discretion
• Skilled at handling multiple tasks and confident in communicating priorities if needed
• Emotionally intelligent and able to build trust and rapport with senior leaders
• Driven, curious, and eager to take on more responsibility over time
• Bachelor’s degree or equivalent
• Ability to…