Office and Facilities Coordinator

Location: New York

Who we're looking for:

The office and facilities coordinator is responsible for overseeing all office management and facilities-related activities for the Queens office locations as well as some activity for city office as it relates to ordering supplies and some vendor contracts; in addition to front desk management.

Essential duties and responsibilities:

Oversee front desk operations including answering phone line, forwarding calls etc.

Provide excellent customer service to callers and visitors.

Greet and announce visitors; monitor visitor access.

Oversee facilities and maintenance activity-reach out to vendors, maintain vendor lists, troubleshoot facilities issues with Facilities Manager; oversee issues until resolved.

Ensure front office, conference rooms and pantries are tidy and presentable.

Manage conference room bookings; tidy conference room between meetings.

Manage wellness room bookings.

Order and keep inventory of all supplies for main offices.

Review, monitor and negotiate pricing of office supplies.

Receive and distribute all incoming mail and packages; coordinate with 42-06.Log all incoming Fed Ex, ups, DHL, and shipped packages prior to distribution; bring packages to courier facilities as needed

Maintain postage and meter and order postage and supplies.

Coordinate and manage catering for lunches, meetings, celebrations, bagels, etc.

Prepare all overnight packages and coordinate messenger service.

Replenish supplies in all communal areas such as breakrooms and restrooms.

Maintain printers and copiers throughout office; paper restock, arrange for service.

Assist with document control, copy, fax and scan.

Manage vendor contracts including postage, water machines, shredding, and coffee machines – schedule maintenance and service

Other duties as assigned.

Qualifications, skills, and abilities:

Must have a minimum of 2 years in an administrative capacity.

Must have excellent communication and customer service skills

Ability to organize, prioritize, multi-task, work independently.

Must maintain confidentiality.

Microsoft Office Suite.

Notary Public, preferred.

Salary Range:$25.64 - 30.78/ hrThe Douglaston Companies is proud to be an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, gender, gender identity or expression, sexual orientation, genetic information, national origin, ancestry, medical condition, disability, marital status, caregiver status, pregnancy, citizenship, age, military or veteran status, or other applicable legally protected characteristics.

Benefits:

Health benefits package including medical, dental & vision plans

Financial wellness perks to set you up for success - such as 401(k), FSA & HSA, employer-paid life insurance (basic- with option to purchase more); paid leave & disability programs.

Pet insurance for our furry family

Mental health resources, such as counseling, are available to our team members

Time off
- Paid Vacation time, Paid Holidays, Paid Sick days Employee Referral Program Tuition & certification Reimbursement Hybrid work schedule with 4 days in office and 1 day remote (subject to your work location and role).Ask our recruiting team for more information!

Our Companies Since 1979, The Douglaston Companies have been at the forefront of building some of the most exciting, transformative projects in New York City and beyond. Comprised of three vertically integrated companies, The Douglaston Companies lead projects through the complete lifecycle, from development to construction, and property management. Together, the companies have brought more than 15,000 apartments to fruition and completed more than $4 Billion of development.

Throughout every project we build and manage, The Douglaston Companies remain committed to founder Jeffrey Levine’s original vision: to revitalize and grow neighborhoods one building, one block, one community at a time.

Douglaston Development:
The driving force of our organization, Douglaston Development spearheads property acquisition and development strategies, while fostering relationships with stakeholders and working closely with communities to develop best-in-class properties.

Levine Builders:
Our construction…