Chief Deputy Clerk; Type II

Court Name/Organization New York Southern District Court

Overview of the Position The Chief Deputy Clerk is a senior executive-level position responsible for the day-to-day operation and administration of the Clerk’s Office, comparable to a Chief Operating Officer role. In this capacity, the Chief Deputy Clerk directs the overall management and planning of the Clerk’s Office, advises the Clerk of Court concerning court operations and administration, and collaborates with the Office’s executive team to ensure the Clerk’s Office functions as a unified, high-performing organization.

The Chief Deputy Clerk reports directly to the Clerk of Court and assumes the Clerk’s duties in the absence of the Clerk of Court. The Chief Deputy Clerk also plays a key leadership role in long-term strategic planning and organizational development, driving modernization efforts and helping the Clerk’s Office anticipate and respond to future challenges and opportunities. The primary office is in downtown Manhattan with routine work from the courthouse in White Plains.

Periodic travel will be required. Responsibilities of the Chief Deputy Clerk may include but are not limited to:

Executive Leadership and Management

• Develop, implement, and continually improve administrative and managerial techniques, systems, methods, programs, and procedures regarding the case processing and administrative services performed by the Clerk's Office and, with the assistance of the managerial staff and the subordinate supervisory staff, effectuate the policies and priorities of the office as established by the Clerk of Court.
• Serve as an executive-level leader for new initiatives and court-wide modernization projects.
• Serve in an advisory capacity to the Chief Judge and Clerk of Court concerning policy matters affecting Clerk’s Office operations and inform the Clerk of Court of the status of current operations and the effectiveness of present office practices, suggesting improvements where necessary.
• Exercise direct supervision over the management personnel who head the organizational units within the Clerk's Office which may include, but are not limited to, Operations, Finance, Judicial Services, Information Technology, and Human Resources. Support the professional development of Clerk’s Office staff through coaching, mentoring, and training, while fostering a strong and positive workplace culture.
• Oversee operational support provided to Judicial Officers and develop and maintain effective working relationships with judges, the Administrative Office, the Federal Judicial Center, other federal courts and court units, the bar and other stakeholders.
• Work with the Clerk of Court and the Director of Financial Services to ensure the financial operation of the office.
• With the Human Resources Managers, support staffing, recruitment, selection, training, promotion, discipline, evaluation, and compensation of Clerk’s Office employees.
• Supervise the development and maintenance of guidelines by which the Federal Rules of Civil and Criminal Procedure, local rules, and ECF Rules & Instructions are applied in cases filed with the court, and maintain a working knowledge of statutes, procedural rules and regulations, and code of conduct governing Clerk’s Office and court operations.
• Ensure the accuracy of information disseminated by the office; support the District’s public information officer; and assist the Clerk of Court as a representative of the court to other courts and judicial offices, federal agencies, lawyers, litigants, and the public at large.
• Act for the Clerk of Court, in the Clerk’s absence or direction, and perform other delegated responsibilities as required.

Planning and Development

• Develop and implement long-term strategic plans that…