Administrative Assistant

Administrative Assistant

We are looking for an Administrative Assistant to join a team on a long-term contract position. This role supports daily office operations through strong organization, communication, and follow-through while helping staff, leadership, and prospective program participants stay informed and on schedule. The ideal candidate is comfortable managing administrative priorities, preparing documents and reports, and contributing to a well-run office environment.

Responsibilities:

• Review and track inquiries and applications from prospective participants, ensuring records remain organized and up to date.

• Coordinate calendars, schedule meetings, and maintain appointment details to support efficient daily operations.

• Prepare forms, spreadsheets, reports, and other business documents using office and cloud-based tools.

• Provide administrative support to supervisors, employees, and senior leaders by responding to requests and handling routine office needs.

• Assist the HR team with onboarding activities and related administrative tasks for new hires.

• Maintain filing systems and office records so information can be accessed accurately and efficiently.

• Order office materials, compare vendor options, and support billing or finance-related administrative requests as needed.

• Conduct online research and compile findings to assist with internal projects, planning, or operational needs.

• Help organize recurring reports and provide occasional support for special events or department initiatives.