Catch- Receptionist/Executive Assistant/Office Manager at Boutique Healthcare Startup in SoHo
Listed on 2026-09-12
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Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin
Catch-all Receptionist/Executive Assistant/Office Manager at a Boutique Healthcare Startup in So Ho
- New York, NY
Our client, a healthcare startup in SoHo,is looking to hire a catch-all Executive Assistant/ Office Manager/ Receptionist to provide key administrative support to the CEO and CTO alongwitha variety of special projectsandgeneral office assistance. The successful candidate will be exceptionally organized, fast-paced and tech savvy. They will possess strong verbal and communication skills,be resourceful, flexible and professional. This is a fantastic opportunity to become an integral part of an energetic, entrepreneurial firm!
This role is 5x days/week in-office.
RESPONSIBILITIES- Organize and coordinate meetings, conferences, and travel arrangements
- Maintain a high-volume schedule and calendar
- Prepare and submit expenses reports
- Screen and handle calls, provide information, take messages and schedule appointments
- Prepare correspondence, documents and presentations
- Greet guests, accept deliveries
- Assist with upcoming office move (coordinate with vendors, buildings, etc.)
- Coordinate with clients as neededand arrange corporate functions and dinners as needed
- Provide general office assistance as needed including stocking fridge, ordering groceries, etc.
- Ongoing ad hoc operations projects as requested
- Assist with light personal work as needed(e.g. travel, dinner reservations, etc.)
- 2-4+ plus years of prior administrative support or related experience ideally within a startup space
- Superb written and verbal communication skills
- Excellent knowledge of administrative procedures
- Detail-oriented, organized and punctual
- Ability and willingness to take initiative
- Proficient with Microsoft Suite
- Must be dependable, hold confidentiality and possess discretion
- Ability to work well independently and as part of a team
- A flexible and positive approach to the job is a must!
$85-100K (DOE) + Discretionary Bonus + Great Benefits
HOURS8:30/9am-5/5:30pm+ 24/7 availability
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