BOB- Schedule Coordinator

Civil Service Title
- Administrative Business Promotion Coordinator

$115,000 is the maximum salary offered for this position and is non‑negotiable.

The New York City Department of Transportation Division of Bridges seeks to hire a Schedule Coordinator. This position is assigned to the Project Delivery Group and reports to the Division of Bridges Chief Scheduler. The Schedule Coordinator provides administrative, program coordination, and operational support for the Division's capital project delivery activities, including project scheduling, tracking, reporting, and related management functions. Under the direction of the Chief Scheduler, the position coordinates with project managers, engineers, design and construction teams, consultants, contractors, City agencies, and other stakeholders to collect and monitor project information, track activities and deliverables, prepare reports and analyses, facilitate meetings, and support the development and implementation of procedures and management tools that promote effective project delivery.

The position requires initiative and independent judgment and may represent the Project Delivery Group in meetings with internal and external stakeholders and assist with Division‑wide initiatives and special projects.

55 WATER ST, MANHATTAN, 10041

8:00AM - 4:00PM/ Monday - Friday

• a premium‑free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
• additional health, fitness, and financial benefits may be available based on the positions associated union/benefit fund.
• a public sector defined benefit pension plan with steady monthly payments in retirement.
• College savings plan Commuter Benefits (Pre‑Tax) a tax‑deferred savings program and access to robust Wellness Programs that offer resources and opportunities you can enjoy as a City employee
• Work From Home Policy:
  Depending on your position, you may be able to work up to two days during the week from home.
• 35‑hour base work week.
• Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYCs 4 East River Bridges Brooklyn, Manhattan, Williamsburg and Queensboro and other bridge infrastructures safer for pedestrians and motorists.

• Assist the Chief Scheduler in coordinating and administering the Division's project scheduling and project delivery activities;
• Coordinate with project managers, engineers, design and construction teams, consultants, contractors, City agencies, and other stakeholders to collect, review, and maintain current project information, including schedules, milestones, activities, deliverables, and anticipated completion dates;
• Monitor project schedules, tracking reports, and management systems to identify outstanding items, variances, risks, and other issues requiring follow-up;
• Prepare and maintain project status reports, tracking spreadsheets, dashboards, presentations, and other management materials for Division management;
• Review project information and supporting documentation for completeness, consistency, and compliance with established Division procedures and requirements;
• Assist project teams with developing project timelines, conceptual schedules, duration estimates, and other planning materials during project development and scoping;
• Coordinate and facilitate meetings, including preparing agendas and supporting materials, documenting action items, and following up on outstanding matters;
• Coordinate Division‑wide initiatives, special projects, and program activities by developing work plans, tracking assignments and deadlines, and reporting on progress;
• Maintain project management, scheduling, database, and document management systems and utilize…