Executive Office Coordinator

Location and

Job Title:

Executive Office Coordinator
JCC Association
520 8th Ave
#1204
New York, NY 10018

JCC Association of North America is seeking a highly organized, resourceful, and motivated professional to join its Executive Office as Executive Office Coordinator
. This is a unique opportunity to work at the center of a dynamic continental organization, gaining exposure to executive leadership, governance, strategy, and the JCC Movement while helping turn key priorities into action.

Reporting to the Chief of Staff and working closely with the President & CEO, the Executive Office Coordinator plays an integral role in keeping the Executive Office connected, prepared, and moving forward. The Coordinator develops presentations, briefings, and other executive materials; plans Board of Directors and leadership meetings and experiences; captures and helps drive follow-up from stakeholder engagements; advances strategic projects;

and manages executive scheduling and travel.

The role is ideal for a proactive professional who thrives in a fast-paced environment, enjoys solving problems, takes pride in creating order from complexity, and is eager to grow while contributing to the work of one of North America's leading Jewish nonprofit organizations.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Executive Office Support

Support the day-to-day operations of the Executive Office while advancing key organizational priorities and initiatives:

• Develop executive presentations, briefing materials, reports, talking points, correspondence, and background research to prepare the President & CEO and Chief of Staff for meetings, stakeholder engagements, strategic initiatives, and organizational planning in partnership with the Marketing and Communications team.
• Lead the coordination of Executive Team and Senior Leadership meetings, retreats, organizational conferences, and leadership convenings, including scheduling, agenda development, meeting materials, action-item tracking, meeting notes, and follow-up.
• Capture and synthesize key highlights, insights, and follow-up from the President & CEO's travel, JCC and JCC Camp visits, and other stakeholder engagements, helping ensure important information and next steps are communicated and acted upon.
• Facilitate communication and the flow of information across the Executive Team and departments, driving timely follow-through and alignment on key initiatives.
• Cultivate productive relationships with Board members, Executive Team members, colleagues, and key external stakeholders, serving as a trusted, responsive, and professional representative of the Executive Office.
• Manage the President & CEO's calendar, travel, scheduling priorities, meeting logistics, and expense reporting, anticipating needs, resolving conflicts, and maximizing the effective use of executive time.

Board & Governance Support

• Lead the planning, coordination, and execution of Board of Directors meetings and experiences, as well as meetings of the Executive Committee, Governance Committee, and other board committees, including agendas and meeting materials, presentations, scheduling and logistics, receptions and dinners, board hospitality, and follow-up.
• Develop board communications, onboarding materials, and governance resources to ensure board members and staff are informed, prepared, and equipped for effective participation.
• Maintain board records, governance documents, leadership directories, and official files, ensuring information is accurate, organized, current, and readily accessible.

Additional Responsibilities

• Perform other duties and support special projects as needed to advance Executive Office and organizational priorities.

COMPENSATION AND BENEFITS

Salary Range: $75,000-$85,000,…