Administrative​/Clerical Coordinator, Office Administrator​/ Coordinator

Summary:

The Coordinator, Advancement carries out administrative and project management functions in support of the ASPCA’s Advancement fundraising teams, including Corporate Partnerships, Foundation Partnerships, and Major Gifts. The individual in this role communicates with internal and external stakeholders on a regular basis to ensure the smooth functioning of all Advancement programs.

Summary:

The Coordinator, Advancement carries out administrative and project management functions in support of the ASPCA’s Advancement fundraising teams, including Corporate Partnerships, Foundation Partnerships, and Major Gifts. The individual in this role communicates with internal and external stakeholders on a regular basis to ensure the smooth functioning of all Advancement programs.

The Development division is responsible for raising funds to fuel our lifesaving mission by engaging individuals and organizations to support our work. The Advancement team, within the Development division, cultivates, advances, and stewards major donor and foundation relationships.

Coordinator, Advancement reports directly to the SVP, Advancement and has no direct reports.

• This is a hybrid position and will require occasional commuting to the 8th Ave ASPCA located on 8th Avenue in New York City.
• Ability and willingness to travel up to 10% annually, as needed.
• Able to work a flexible schedule when needed including days, evenings, weekends, and holidays

Starting pay for the successful applicant will depend on a variety of factors, including but not limited to education, training, experience, location, business needs, internal equity, market demands or budgeted amount for the role. The target hiring range for this role is $29.33 - $31.25 / hour.

• Affordable health coverage, including medical, employer-paid dental, and optional vision coverage.
• Flexible time off that includes vacation time, sick and bereavement time, paid parental leave, 10 company paid holidays, and paid personal time off that allows you even more flexibility to observe the days that mean the most to you.
• Competitive financial incentives and retirement savings including a 401(k) plan with generous employer contributions — we match dollar for dollar up to 4% and provide an additional 4% contribution toward your future each year.
• Robust professional development opportunities including classes, on-the-job training, coaching and mentorship with industry-leading peers, internal mobility, opportunities to support in the field, and so much more.

• Assisting with the coordination and administration of the Subaru Loves Pets grants program by organizing and creating impact reports for over 600+ shelter grantees; and support internal teams as directed
• Supporting content generation for donor reports, pitch sheets, and presentations
• Communicating with donors on occasion through phone calls and correspondence
• Tracking all workplace giving through monitoring of several giving portals, ongoing wire claims and check processing, and providing monthly projections

• Developing elements required for successful implementation of the ASPCA’s annual Humane Awards Luncheon, including promotional materials, invitations, programs, digital materials, gift tracking, and donor acknowledgements
• Managing logistics for small donor stewardship events, including venue research, invitation design, meeting facilitation, and internal stakeholder engagement
• Following up on pledges from donors to ensure that they are fully received
• Designing and adapting Airtable databases to address needs and manage projects across teams
• Monitoring key team analytics, such as…