Safety Administrator

Position Overview:

The Safety Administrator assists the Safety Department with organizing safety-related meetings, coordinating audits and inspections, tracking corrective actions, maintaining safety documentation, and supporting incident reporting and claims management. This on-site position requires strong attention to detail and the ability to assist with compliance efforts, employee training records, and various safety initiatives to support a strong safety culture throughout the organization.

• Coordination of Company-wide claims related to Workman’s Comp, General Liability, and Marine.
• Work with internal personnel and third-party administrators/legal counsel, work with management to effectively investigate and resolve claims in an expeditious and cost-effective manner.
• Maintain all safety related documentation, including incident logs, inspection logs, and safety statistics.
• Support the filing, tracking, and review of incident reports, ensuring records are accurate and up to date.
• Help compile and distribute annual OSHA logs.
• Assist in the coordination of the Annual Safety Meeting and employee training with Division Safety Officers.
• Maintain all employee safety training records, including OSHA 10 and OSHA 30 at time of hire or advancement.
• Track “New Team Member” orientation program progress.
• Maintain an inventory of PPE at the main office for new hire safety orientation and distribute items as needed.
• Create name hardhat labels for all new hires
• Help prepare and distribute annual toolbox talk books and safety huddle books, ensuring inventory is maintained throughout the year.
• Participate in the annual review of the Safety Manual with Safety Department Team.
• Help monitor compliance with the Safety Program by reviewing weekly toolbox talks and project safety inspections.
• Work with Divisional Safety Leaders to Ensure corrective actions from safety audits are completed and documented within the recommended time frame.
• Assist in reviewing and tracking of the company Dash Camera Alerts.
• Maintain the monthly agenda for Safety Committee meeting and take meeting minutes, distribute as needed. Maintain the monthly Safety Committee meeting agenda, take meeting minutes, and distribute as needed.
• Submit quarterly MSHA hours reporting and help maintain required MSHA documentation for mining operations.
• Send out and maintain Subcontractor safety information, including Safety Prequalification Packages for potential Clients/Projects. Distribute to Safety Team for review.
• Assist with coordinating pre-employment, random and post-accident drug and alcohol testing
• Assist with coordinating annual and pre/post job medical fit testing (hearing, respiratory and HAZCOM)

• High school diploma is required.
• Previous experience in safety administration or a related field preferred.
• Basic knowledge of OSHA, MSHA, DOT, and other safety regulations is a plus.

• Strong organizational and prioritizing skills; with a high level of attention to detail
• Ability to multi-task
• Proficiency in Microsoft Office (Excel, Word, Outlook) and safety management software.
• Efficient verbal and written communication
• Accurate data entry and accurate calculation of mathematical problems
• Higher level, complex analysis and interpretation required for problem solving
• Ability to foster collaboration between teams and divisions
• Independent judgment required using existing guidelines to determine work methods
• Knowledge of internet research

• Competitive Wages
• Health & Dental with generous employer contribution
• Supplemental Insurances (Vision, FSA, Dependent Care, Short-term Disability, Critical Illness, etc.)
• Paid Holidays
• Generous PTO
• Employee Stock Ownership Plan (ESOP)
• …and more!

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