Education Operations Coordinator

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Full Time Coordinator New York, NY, US

3 days ago Requisition

Salary Range: $55,000.00 To $60,000.00 Annually

Position Education Operations Coordinator

Department

Lincoln Center Education (LCE)

Reporting to the Associate Director, Education Operations, the Education Operations Coordinator is the connective tissue of the Lincoln Center Education (LCE) team: a reliable, resourceful, and people-centered presence that keeps multiple program teams running smoothly behind the scenes. Supporting multiple aspects of day-to-day administrative operations, this role is ideal for someone who finds genuine satisfaction in making other people's work easier, takes pride in the details, and brings warmth and professionalism to every interaction.

The ideal candidate thrives in a dynamic, mission-driven environment and understands that great administrative support is ultimately about people.

Administrative Support:

• Support day-to-day administrative needs across the department such as tracking general admin expenses, supporting the overall management of digital file systems,tracking survey and participant data record keeping, and handling correspondence with internal teams and external partners.
• Support the gathering of LCE Programs’ scheduling requests for the Education
  
  Operations Team
• Provide general administrative support for our work with the New York City Public Schools, and other potential school partners, including monitoring and updating the NYCPS’ PETS background check system as needed
• Take, file and distribute notes at full-team weekly meeting and other significant meetings needing record keeping
• Manage departmental external email accounts and mailing lists for LCE
• Other administrative support as assigned

Workshop & Event Material & Supply Management

• Manage allarts materials and supply needs across the team such as storing, inventorying, purchasing, and organizing; serving as the central coordinator to make sure all programs are always stocked and ready; including LCE’s inventory of iPads, Mac Books and other digital tools which support our work
• Provide material preparation support for departmental events, including photocopying and collating handouts, designing and printing nametags, assembling packets, and coordinating supply orders, ensuring all materials are accurate, on-brand, and ready in advance of each event
• Support logistics and execution for onsite and offsite meetings and program events, including catering, handling registration lists, and general setup.
• Provide basic technical support at team meetings and workshops, as well as selected events by coordinating AV setup and troubleshooting any related issues; supporting virtual participants via Zoom or similar platforms, and ensuring all technology is tested and ready before attendees arrive
• Additional workshop support duties as assigned.

• Strong organizational skills and exceptional attention to detail
• Experience working with databases and maintaining data accuracy
• Familiarity with budgeting parameters and expense tracking
• Strong written and verbal communication skills