Facilities Workplace Experience Coordinator

The Facilities team manages our work spaces globally,with the purpose of providing safe, healthy, and productive work environments for our people, within our flexible, hybrid working world.

You are a highly organized, proactive, and service-focused professional who thrives on creating exceptional workplace experiences. Acting as the primary on-site representative for the Facilities Dept you take ownership of the day-to-day office environment and are passionate about delivering a seamless experience for employees, visitors, executives, and stakeholders.

You bring a concierge-style approach to workplace support, anticipating needs, solving problems before they arise, and ensuring every interaction reflects professionalism, hospitality, and attention to detail. Whether welcoming visitors, supporting senior leadership, coordinating vendors, preparing for executive and board meetings, or managing workplace requests, you consistently deliver a high standard of service and execution.

You are confident working independently and comfortable balancing both strategic priorities and day-to-day operational needs. You can seamlessly shift between employee support, facilities coordination, event planning, and visitor management, maintaining composure and professionalism in a dynamic environment.

You build strong relationships across all levels of the organization and are viewed as a trusted partner who enables others to do their best work. You understand that a great workplace is more than just a physical space. It is an environment that fosters productivity, collaboration, engagement, and a positive employee experience.

Success in this role requires a combination of hospitality, operational excellence, sound judgment, and a genuine commitment to service. You take pride in creating a workplace that is welcoming, well managed, and always ready to support the evolving needs of the business.

• Act as the primary on-site contact for employees, visitors, vendors, and partners.
• Deliver a seamless, hospitality-driven workplace experience that supports employee engagement, productivity, and collaboration.
• Coordinate visitor registrations and logistics, ensuring a professional and welcoming experience from arrival through departure.
• Ensure conference rooms, meeting spaces, and collaboration areas are consistently presented, functional, and fully equipped.
• Support employees with workplace tools and services, including desk reservation system and office amenities.
• Respond promptly to workplace requests, providing proactive communication, effective problem resolution, and exceptional customer service.
• Support employee onboarding by coordinating workspace setup, access requests, equipment readiness, and welcome arrangements.
• Assist with offboarding activities, including workspace recovery, access deactivation, and coordination with key stakeholders.

• Maintain a highly professional, organized, and operationally efficient office environment that reflects company standards and culture.
• Oversee the day-to-day management of kitchens, pantries, collaboration spaces, copy areas, and shared amenities to ensure they remain clean, stocked, and fully functional.
• Manage inventory and procurement of workplace, pantry, and office supplies, ensuring cost-effective stock management and service continuity.
• Coordinate incoming and outgoing mail, courier services, shipments, and package distribution.
• Maintain storage areas, workplace inventories, and asset records in an organized and accurate manner.
• Administer workplace systems and tools, including desk reservation software, occupancy related processes, and workplace data reporting.
• Monitor office utilization…