Executive Assistant

Location: New York

Executive Assistant page is loaded## Executive Assistant locations:
New York, New Yorktime type:
Full time posted on:
Posted Yesterday job requisition :
R2047555
** Location
* * Brookfield Place New York - 225 Liberty Street, 8th Floor
** Brookfield Culture
** Brookfield has a unique and dynamic culture.  We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader:  Entrepreneurial, Collaborative and Disciplined.  Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses.
** Job Description
*** Responsible for substantial calendar management in Outlook, requiring interaction with both internal and external executives and assistants globally, to coordinate a variety of complex meetings with attention to different time zones.
* Create and modify PowerPoint presentations (i.e., Marketing Materials etc.) including the incorporation and formatting of charts, graphs and images.
* Attention to formatting and a critical eye are required to review formatting, proofing, etc.
* Accurately create, format and maintain detailed Excel reports and WORD documents utilizing advanced technical skills.
* Create complex travel itineraries and meetings. Maintain a travel profile for each executive with updated travel documents.
* Balance conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet critical deadlines.
* Utilize analytical skills and a broad understanding of the business to effectively interpret and anticipate the needs of the executives
* Proactively bring together appropriate people and resources to support the executives in addressing issues
* Work effectively without constant and direct supervision or guidance
* Promptly respond to requests with accuracy and a courteous demeanor
* Additional administrative tasks including mailing, copying, binding, submitting and processing invoices
* Provide administrative support to other groups when time warrants, during absences, holidays etc.
** Candidate Profile:*** (5+) years’ experience supporting at the executive level
* Demonstrated ability to handle confidential information appropriately
* Highly proficient in MS Office, including Word, Excel, PowerPoint and Outlook (create and/or update PowerPoint presentations and create mail merges with numerous recipients).
* Ability to communicate effectively with all levels of employees, including senior executives and outside contacts
* Experienced with Concur and expense management
* Extremely organized with the ability to anticipate requests and be proactive
* Excellent written and verbal communication skills
* Ability to stay focused, efficient, and effective in managing multiple priorities
* Strong interpersonal skills and good judgment
* Team player
* Overtime as needed
* Bachelor’s degree or equivalent work experience

Salary Range: $85,000 - $115,000    #LI-KH1

Brookfield is committed to maintaining a Positive Work Environment that is safe and respectful; our shared success depends on it.  Accordingly, we do not tolerate workplace discrimination, violence or harassment.

We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.