Executive Assistant

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf.

The ideal candidate will either be a Notary or be willing to obtain a Notary license.

• Screen and manage phone calls, emails, and correspondence, responding on behalf of the executive as needed.
• Arrange and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
• Organize travel itineraries, accommodations, and logistics for domestic and international trips.
• Prepare, edit, and review documents, reports, and presentations, ensuring accuracy and professionalism.
• Process and track expense reports, manage budgets, and handle financial documentation.
• Handle sensitive information with discretion and maintain confidentiality at all times.
• Act as a liaison between the executive and internal/external stakeholders, building and maintaining professional relationships.

• Associate or bachelor’s degree preferred
• 1 to 2 years of Administrative support preferred
• Proficiency with Microsoft Office Suite - Word, Excel, PowerPoint & Outlook
• Excellent written and verbal communication skills
• Strong verbal and written communication skills
• Ability to multitask and prioritize tasks in a fast-paced environment