Administrative Coordinator - Cardiology

• Job Type: Officer of Administration
• Regular/Temporary:
  Regular
• Hours Per Week: 35
• Salary Range: $66,300 $ 68,300 Annual

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

The Administrative Coordinator provides administrative and coordination support for clinical research studies and departmental research operations. Reporting to Clinical Research leadership, this role assists with day-to-day administrative activities that support research teams, study start-up, regulatory documentation, training compliance, and general program operations within an academic medical center environment. The Coordinator helps maintain organized research records, supports study teams with administrative processes, coordinates meetings and training activities, tracks required staff credentials and compliance documentation, and assists with departmental communications and purchasing activities.

This position also provides backup administrative support as needed to help ensure continuity of operations and efficient support of clinical research activities. The ideal candidate is detail-oriented, organized, proactive, and able to manage multiple assignments while working collaboratively with research staff, investigators, sponsors, and institutional partners.

• Provide administrative support to Clinical Research leadership and study teams, including scheduling meetings, managing calendars, preparing agendas, and documenting follow-up action items.
• Assist with drafting, formatting, and organizing correspondence, reports, presentations, and departmental materials.
• Support travel arrangements, purchasing requests, invoice processing, reimbursements, and other administrative activities in collaboration with departmental business offices.
• Assist with maintaining shared team calendars, contact lists, and departmental resources.
• Provide backup coverage for administrative support functions during staff absences or high-volume periods.

• Assist with administrative activities related to study start-up, study maintenance, and study closeout.
• Maintain organized electronic and paper files, including study administrative documents, shared trackers, and program records.
• Support maintenance of Investigator Site Files (ISF/eISF) and other study documentation under the direction of research and regulatory staff.
• Coordinate distribution of study-related training materials and track completion of required training activities.
• Maintain training records, documentation logs, and other compliance-related files.
• Assist with tracking staff credentials and required certifications under the direction of research leadership, including CVs, GCP, HSP, IATA training, professional licenses, and other required documentation.
• Support onboarding and offboarding activities by coordinating required paperwork, trainings, and access requests for research personnel.

• Serve as a point of contact for routine administrative communications among research staff, investigators, sponsors, CROs, and institutional departments.
• Coordinate meetings by scheduling sessions, preparing materials, distributing agendas, and tracking follow-up items.
• Assist in communicating updates, deadlines, and operational information to study teams and stakeholders.
• Support the use of approved organizational communication tools and ensure research-related information is handled in accordance with institutional privacy and security requirements.

• Assist with maintaining accurate, complete, and organized administrative and research-related records.
• Assist with organizing documentation and maintaining current records to support departmental compliance and documentation requirements.
• Maintain templates, trackers, and shared tools used to support research operations and compliance activities.
• Monitor routine documentation requirements and follow up with team members regarding missing or expiring records.
• Assist with administrative workflow improvement activities as assigned.

• Participate in departmental meetings, training activities, and professional…