Administrative Assistant

Company Description

Digitas is the Networked Experience Agency, built on the vision that we create magnetic experiences that earn the right for brands to exist in human networks. Today, and tomorrow. We deliver Networked Experiences by leveraging comprehensive data, technology, creative, media and strategy capabilities. Digitas delivers ambitious outcomes via unique solutions that include Creative Experiences, Integrated Media, Addressable Relationships, Social Marketing and Total Commerce.

Celebrated by AdAge as Data and Insights Agency of the Year, U.S Campaign’s Brand Experience Agency of the Year, Media Network of the Year and celebrated by Forrester and Gartner, Digitas serves the world’s leading brands through a global network comprised of more than 5,500 employees across over 65 offices in 43 countries.

The Digitas culture is made up of fearless, inventive and generous Unicorns of all kinds.

Day to day, your role will include:

• Act as the liaison with clients; answer department’s phone, handle calls appropriately (e.g. handwritten message, voicemail, re-direct);
  Transcribe from tape, voice mail, handwritten notes, etc.
• Create professional PowerPoint Presentations utilizing charts, diagrams, and graphs
• Maintain and distribute all correspondence/status reports for individual Client teams
• Arrange domestic and international travel plans (e.g., flights, hotel, car, ground transportation, upgrades, visa/passport) that may involve multiple locations
• Confirm accuracy and completeness of arrangements and deliver tickets and other documents
• Research information from the internet to generate reports as needed
• Arrange all aspects of on-site and off-site group meetings (space, catering, technology, transportation, materials, etc.)
• Coordinate work through service departments as appropriate (e.g., Graphic, Travel, Facilities, etc.) to ensure accuracy and completeness of arrangements/deliverables.
• Maintain current knowledge of Digitas' technical (software, hardware, virtual) capabilities
• Assist with copying, faxing, and distribution of materials
• Coordinate Client/department functions
• Collect time sheets and submit on time
• Assist with T&E preparation
• Maintain team vacation and office in/out schedule
• Provide reception backup coverage
• Proactively assist other Departments/ AA’s during downtime

• Display a professional, detail-oriented, and proactive approach
• Able to work independently and adapt to new situations
• Proficiency in or demonstrates capability to quickly learn the tools of the position
• Desire to excel and have an impact on the company’s growth

• Two or Four year degree
• 1-3 years experience
• Demonstrate strong verbal, interpersonal, and written communication skills
• Proficiency in Word, Excel, and Power Point
• Organized and able to handle multiple tasks in a fast-paced environment
• Demonstrated strong task management skills
• Demonstrated strong relationship management skills
• Candidate must be open to travel as needed
• Familiarity with prompt-based interaction and commonly used generative AI tools (e.g., ChatGPT, Google Gemini, DALL
  · E, Midjourney) is a plus, especially for tasks like ideation, research, or content generation.

Our Publicis Groupe motto “Viva La Différence” means we’re better together, and we believe that our differences make us stronger. It means we honor and celebrate all identities, across all facets of intersectionality, and it underpins all that we do as an organization. We are focused on fostering belonging and creating equitable & inclusive experiences for all talent.

Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and enable every…