Executive Assistant, FPRS

The Executive Assistant will support the Headof Financial Protection & Retirement Solutionsandoneadditionalsenior executive on the team. The role requires high emotional intelligence and interpersonal skills, highly technical capability with suite of tools, an incredible work ethic, and the ability to proactivelyanticipateand manage a variety of executive needs.

The Executive Assistant will exercise considerable discretion in judgment and confidentiality andwillpossessthe organizational skills to support the varied tasks and deadlines that arerequireddaily. The successful candidate will have the opportunity to work closely with senior leadership and play a key role in the success of the organization.

• Provide proactive level of executive administrative support, ensuring excellent service and professionalism with every interaction.

• Demonstrateabilitytosolve problems and bring forward recommended solutions.

• Consistentlydemonstrateexcellent judgment, and integrity,exhibitinga high levelof confidentiality, discretion and diplomacy when dealing with sensitive correspondence, issues, and information.

• Coordinate all travel arrangements (flights, car service, hotel reservations, etc.) and process reimbursable expense sin a timely manner.

• Proactively manage calendar, schedule meetings, arrange meetinglogisticsand resolve calendar conflicts.

• Interact with executives and assistants internally and externally, responding to requests withan appropriate senseof urgency.

• Prioritize and manage your own workflow to ensure quality and efficiency to meet deadlines and be flexible in adjusting to changing work priorities.

• Proactively address, or resolve issues, withinownarea of accountability and keep leadership informed of any matters requiring their attention.

• Collaborate with sourcing team and other necessary parties toinitiatepurchase orders (PO) and manage vendor payments effectively.

• Prepare correspondence, reports, presentations, and other materials, ensuring deadlines are met.

• Assist with other special projects, performadditionalassignments, as needed – growth mindset.

• Bachelor’s degree in business administration, related field, or relevant experiences.

• 5+ years of experience as an Executive Assistant supportingC-suite level senior executives.

• Organizationally savvy, with keenability to read sensitive situations and respond effectively.

• Strong knowledge of all audio visual set up (i.e., video conferencing) and ability to successfully collaborate withAVteam as dictated by meeting requirements.

• Excellent communication skills, both written and verbal.

• Strong organizational skills and attention to detail.

• Ability to multitask and manage competing priorities.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Experience in project management and event coordination.

• Ability tomaintainconfidentiality and handle sensitive information.

• Ability to work independently and as part of a team.

• Flexibility to work outside of regular business hours when needed.

• Flexibility to travel as needed to offsite meetings, key events etc (10% of time maximum)

• Hybrid role –3days in office,2days WFH.Location
  - Hudson Yards.

Salary Range:

$81,580.00 - $

The salary range reflected above is a good faith estimate of base pay for the primary location of the position. The salary for this position ultimately will be determined based on the education, experience, knowledge, and abilities of the successful candidate. In addition to salary, this role may also be eligible for annual, sales, or other incentive compensation.

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