Administrative Assistant – Project Coordinator, Results Delivery Office

• Assist leadership and project managers with meeting coordination, agenda preparation, notes, follow-up items and distribution of project communications
• Provide day-to-day administrative and project coordination support to project managers, leaders and team members
• Schedule and coordinate meetings, maintain calendars, prepare agendas and organize meeting materials
• Take meeting notes, document decisions and action items, and follow up with owners on due dates and updates
• Maintain basic project documents and trackers, including action logs, meeting notes, contact lists, status inputs and shared project files
• Help collect project updates, organize information and prepare simple status reports or summaries for review
• Support project team communication by sending reminders, requesting updates and helping ensure information is shared timely
• Assist with organizing project files, maintaining SharePoint or Teams sites and ensuring materials are easy to locate

• High school diploma or equivalent
• 2+ years of administrative, business support, project coordination and/or related experience
• Experience scheduling meetings, preparing agendas, capturing meeting notes and tracking follow-up items
• Proven attention to detail, organization and follow-through, with a focus on data accuracy, transparency and integrity
• Clear written and verbal communication skills, with willingness to ask questions and follow up appropriately
• Interest in learning project coordination practices, including schedules, trackers, action items, risks and issues
• Comfort working with basic project information, timelines, status updates and shared documents
• Ability to stay organized, manage assigned tasks and adapt when priorities change
  
  Curiosity and a problem-solving mindset, with the ability to organize information and identify when guidance is needed
• Software skills:
  Microsoft Office, including Outlook, Word, Excel and PowerPoint; experience with Teams, SharePoint or similar collaboration tools
• Exposure to project tracking tools such as Microsoft Project or similar tools

Demonstrates strong organizational and communication skills while providing administrative and project coordination support. Proficient in managing project documentation, scheduling, and ensuring timely information sharing among team members.

• Project Coordination
• Meeting Scheduling
• Microsoft Office Suite
• Attention to Detail
• Clear Communication Skills

• Project Coordination
• Meeting Scheduling
• Agenda Preparation
• Note Taking
• Data Tracking
• Status Reporting
• Document Management
• Action Item Tracking
• Basic Project Information Management
• Problem Solving

• Organization
• Follow-Through
• Curiosity
• Adaptability
• Communication

• Administrative Support
• Business Support
• Project Management
• Collaboration Tools
• Project Tracking

• Microsoft Office
• Outlook
• Word
• Excel
• Power Point
• Teams
• Share Point
• Microsoft Project