Administrative Assistant

Get a firsthand view of behind the scenes of a growing mortgage brokerage. You will be supporting the CEO, along with other staff on day-to-day activities as well as special projects that may come along.

• Act as a point of contact between the CEO and other internal and external clients
• Answering calls to include taking messages, documenting and routing to appropriate parties
• Handle written, verbal and phone requests and inquires appropriately
• Arrange meetings, appointments and travel as necessary as well as provide reminders
• Ensure office is fully stocked with equipment necessary for business as well as kitchen for office use; this could include supplier negotiation for discounts and deals
• Produce reports, presentations and briefs
• Create and manage an efficient filing system
• Handle all incoming bills to ensure they are paid timely
• Work with IT to set up new computers
• Personal assistance to CEO on an ad hoc basis which includes calendar management and email inquiries
• Other duties assigned

• 3+ years of experience as an Executive Assistant or a Sr Administrative assistant; experience in a Real Estate firm is a plus
• Problem solver
• Proficient in MS Word, Excel, and Outlook
• Strong team member
• Seeker of excellence in quality of work
• Highly organized
• Proficiency in English;
  Russian speaking is a plus
• Time management skills
• Ability to multitask and juggle multiple priorities
• Ability to communicate with individuals at all levels and with various backgrounds
• Detail oriented with strong follow up and follow through
• Resourceful
• Excellent Communication Skills
• Detailed Oriented
• Pro-active go getter
• Passion for excellence