Project Coordinator

Position Summary

We have an exciting opportunity to join our team as a Project Coordinator. In this role, the successful candidate is responsible for providing basic to moderate range of Project coordination. Works with internal and external parties to organize the various components needed to initiate, run and complete major Project. Promotes, coordinates and supports the development of research Project (gathering, collecting and analysis data).

Facilitates the administration process of departmental activities (e.g., facilitates the administrative process of recruiting and on-boarding process, maintaining records, compiling and monitoring the master schedule for meetings; grant application preparation and submission; monitoring and developing budget; organizing and coordinating seminars, training programs and other related activities). Reports to a Manager or Director; works under general supervision.

• Research Activities – gathers and collects data from different parties and presents findings as applicable. Researches problems, issues and concerns and responds to requests for information. Assists in developing materials and presentations for training and educational sessions, departmental seminars and other activities.
• Grants – may participate in grants related activities such as developing grants applications/proposals and fundraising activities if applicable. Collects and organizes required paperwork for submission if required for the grant. Follows up and coordinates resolution of all issues.
• Project Coordination – provides basic to moderate coordination for Project activities to a manager or director, head of department that includes but not limited to: coordination of Project while working/communicating with internal and external parties to organize and coordinate the various components needed to initiate, run and conclude Project activities. Develops Project schedules, prepares, processes and tracks Project related purchase/supplies requisitions, reimbursements, expense reports, and related invoice payments.
• Reports – independently prepares and reviews documents and generates status/progress reports for ongoing and pending Projects which may include moderate analysis of findings. Outlines agenda, plans and prepares presentations, and composes a variety of memos and letters. Reviews, edits, obtains appropriate approvals. Responds to routine correspondences and refers non-routine items to the appropriate party. Follows protocols as defined by the grant and Medical Centers policies and procedures.
• Project Support – assists in the recruitment, hiring and training of clerical staff, assistants, trainee and volunteers for the program. Reviews workflow and might recommend improvement if applicable to ensure appropriate cycle times and efficiency.
• Scheduling & Coordinating – organizes and coordinates schedules, activities and special events. Coordinates conference preparation activities (checking and coordinating the logistics and technical support, making food and beverage arrangements, etc.) and other related activities. May assist in special events planning.
• Participates in special Projects and performs other duties as required.

To qualify you must have a Bachelor degree or equivalent in business administration, health care administration or related field or an equivalent combination of education and relevant experience. Proficiency in using various Microsoft Office applications such as Word, Excel, Access, PowerPoint and Outlook. Familiar with Internet applications. Effective oral, written, communication, interpersonal skills. Ability to interface effectively with all levels of management and must work and communicate effectively with both…