Administrative Assistant

Executive Administrative Assistant

Location:

New York, NY (Must be able to work onsite Tuesday - Thursday each week.)

Length: 6 Month Assignment

Pay: $40/hour W2

We are seeking an organized and resourceful Senior Executive Assistant to support our executives and the broader team. This role combines managing support for team executives, event coordination, office management, and team planning. The ideal candidate is comfortable managing multiple priorities, anticipating needs, coordinating across internal and external stakeholders, and ensuring that day-to-day operations run smoothly.

• Manage complex calendars for designated executives, including scheduling meetings, resolving agenda conflicts, and coordinating across multiple time zones.
• Coordinate domestic and international travel, including flights, accommodations, ground transportation, and itineraries.
• Prepare, submit, and track expense reports, ensuring accuracy and compliance with company policies.
• Support meeting preparation by coordinating logistics, gathering materials, and confirming attendees.
• Handle sensitive and confidential information with professionalism and discretion.
• Maintain and manage the overall team calendar, including meetings, events, deadlines, and company milestones.
• Coordinate recurring team meetings, leadership sessions, offsites, and planning activities.
• Plan and execute events ranging from executive dinners and investor meetings to team offsites and conferences.
• Manage event logistics, including venues, catering, invitations, and attendee lists.
• Support the day-to-day operation of the office and team workspace, including maintaining inventory of supplies.

A minimum of 6+ years of experience as an executive assistant is required. Previous experience in supporting executives, business operations, event coordination, office management, or a related role is necessary. This includes experience managing complex calendars, travel arrangements, and expense reporting, as well as demonstrated experience planning events.

• Proficiency in the Microsoft Suite (Excel, PowerPoint, Word) is required.

• Proactive and solutions-oriented.
• Calm and composed in a fast-paced environment.
• Service-minded, with a strong sense of ownership.
• Collaborative and comfortable working across different teams.
• Flexible and willing to support occasional early-morning or evening events.

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including Clearly Rateds Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

• Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection.
• We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure.
• Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a Support Linc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts.
• In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a…