Legal Administrative Assistant

As anessentialmemberoflaw firm operations, the Legal Administrative Assistant (LAA)
Floaterwillprovidea broad range of legal administrative support to attorneysaswell as overflow/back-up administrative support forotherlegal staff, including peers, as neededacross variousspecialized industry and/or practice areas.

The LAAworks collaboratively with legal and business services professionals within the firm and interacts with outsidestakeholderswith a professional and positive demeanor to provide “world class” service to internal and external clients.

This hybrid role require sin-office presence in ourNew York office at least three days a week with a fourth onsite day every other week.

The onsiteexpectations are Tuesday, Wednesday, Thursday and one Friday every other week.

This is a Monday through Friday, 9:30a.m. to6:00 p.m. ET shift with the opportunity for night and weekend OT.

• Maintain organized paper and electronic files; design and implement organizational systems where appropriate
• Coordinateandmodifycomplextravelarrangements (including international) as directed
• Prepare expense reports
• Photocopy and scan materials as needed
• Prepare all materials related to the firm’s billing process in an efficient,timely manner
• Maintain calendars, schedule meetings, book conference rooms and make reservations as needed
• Handle incoming and outgoing telephone calls in a professional mannerandcommunicate messagesaccurately andin a timely manner
• Maintain contact management system and manage contact communication processes as needed
• Complete daily diaries for timekeepers accurately and on time
• Type, prepare, revise and process legal documents, correspondence, memoranda, presentations, and occasional court documents using standard Microsoft Office products
• Proofread work products to ensure they are complete and accurate
• Become familiar andstayup to datewithfirm policies,legal procedures, matters, and clientsrelevant to assigned practice area(s)
• Operate with discretion, professionalism, and courtesy at all times, particularly with sensitive or confidential information
• Participate in firm provided training programs and apply learned skills to work products
• Maintain a neat, clean work area
• Other duties as assigned

• Twoyearsof experience in an administrative support capacity in legal or professional services environment
• Ability to work in a fast-paced environment and deliver work inefficientandtimelyfashion
• Advanced Microsoft Office skills, including Microsoft Word,Exceland Power Point
• Familiarity with formatting legal pleadings, drafting simple correspondence, and prior experience proofreading correspondence, memoranda, and pleadings is a plus
• Experience with intellectual property and/or litigation is preferred but not required
• Strong attention to detail andoutstandingorganizational skills
• Strong client service orientation
• Excellent verbal and written communication skills
• Demonstrated ability to listen to others, followinstructionsand accept feedback
• Ability to work effectively with others
• Ability to work independentlyandstrong senseofaccountability
• Flexibility to work outside standard business hours as needed
• Ability to commute to and fromfirmoffice location on regular basis
• Ability to lift and transport up to 10lbs

Compensation range is $63,400 to $79,300commensuratewith related experience and qualifications. The salary of the candidate selected for this role will be set based on a variety of factors, including but not limited to internal equity, experience, specialty, and training. The above salary range (or hiring range) represents the firm's reasonable estimate of the range of possible compensation at the time of posting.

Founded in 1943, Foley Hoag has grown into an award- winning, international law…