Office & Operations Coordinator

# Office & Operations Coordinator NEW YORK, NY 10018## Overview Salary Range $27.00 - $27.00 Hourly Level Experienced Position  Type Part Time Education Level High School Category Admin  - Clerical## Description Office & Operations Coordinator OUR MISSIONO

ur mission is to inspire and empower all young people to take control of their future.

OUR VISIONWe envision a world where everyone has access to an equitable path to success.

POSITION SUMMARY The Office & Operations Coordinator supports the day-to-day administrative and operational functions of Roads to Success, Inc. This position serves as a consistent in-person presence at the organization’s office and helps ensure that the workplace is organized, welcoming, functional, and prepared to support staff, visitors, meetings, and organizational activities.

The Coordinator is expected to demonstrate strong situational awareness, sound judgment, and the ability to anticipate the needs of a busy office environment. This includes monitoring activity in and around the office, assisting staff and visitors as they enter and exit the workplace, coordinating conference room usage and meeting logistics, maintaining office supplies, and ensuring that shared spaces are prepared and properly  addition to office coordination, the position provides cross-functional operational support, including assistance with invoicing, billing documentation, expense tracking, vendor coordination, and other administrative functions that support the organization’s business operations.

ORGANIZATIONAL ROLE Department:
Operations / Administration

Reports To:

Chief Administrative Officer or Designee

Schedule:

Monday–Friday, 10:00 a.m.–3:00 p.m.

Hours:

25 hours per week

Rate:$27/HR    Work Arrangement:
Fully in-person at RTS headquarters   Classification:
Part-time, non-exempt   Union Status:
Non-union   Benefits:
This position is not eligible for RTS’s standard employee benefits package, subject to applicable plan terms and legally required benefits or leave.

PRIMARY RESPONSIBILITIESOffice & Front-Office Coordination
* Maintain a professional, welcoming, organized, and functional office environment.
* Serve as a consistent point of contact for staff, visitors, vendors, and guests entering the office.
* Maintain awareness of staff and visitor activity in and out of the workplace.
* Greet and assist visitors and direct them to the appropriate staff member or department.
* Receive and distribute mail, packages, deliveries, and other incoming materials.
* Respond to general office inquiries and direct questions or requests to the appropriate staff member.
* Monitor common areas and identify office needs or issues that require attention.
* Maintain overall office housekeeping and organization including kitchen upkeep, and general tidiness.
* Assist with maintaining office supplies and ensuring commonly used materials are available.
* Help ensure that shared office areas remain organized and ready for daily use.

Meeting & Organizational Support
* Monitor the daily conference room schedule and help prevent scheduling conflicts.
* Provide logistical and administrative support for staff, leadership, Board of Directors, committee, and other organizational meetings.
* Prepare meeting spaces, materials, refreshments, technology, and other logistical arrangements as requested.
* Coordinate room readiness before meetings and restore meeting spaces following meetings.
* Support occasional organizational events and meetings occurring outside the employee’s regular schedule.
* Anticipate meeting-related needs and communicate any concerns or logistical issues promptly.

Office Facilities & Supplies
* Help maintain a clean, organized, and productive office environment.
* Monitor office supplies and communicate…