Resource Center Paralegal

Job Summary & Objectives

The Resource Center Paralegal is responsible for specifically delegated substantive legal administrative and document-related tasks for which attorneys are responsible. This role provides a full range of support to attorneys Firm-wide with case management, documents, indexing, filing and other applications necessary to assist attorneys in executing these functions so they may focus on client services.

• Under the direct supervision of the Resource Center Manager, coordinate work with department members and collaborate with other administrative departments to support attorneys with day-to-day stages of case management

• Create and revise legal documents to the Firm’s specifications using the Firm’s latest software and MS Office tools

• Perform research using electronic research tools and other legal reference materials

• Organize and coordinate documents including but not limited to closing and pre-closing assistance (e-binders, signature packet prep, indexing); cross-referencing and page checks; research (internet research, SEC searches); proofreading; definitions checks

• Maintain databases in accordance with requirements, assuring the ongoing ability to access, edit, research, and accurately report data as required

• Maintain an accurate diary log of all work performed

• Scan documents, convert documents from Word or jpeg to PDF, split mail merge documents, create closing sets. Prepare document comparisons (Litera/redlines)

• Coordinate document printing and courier deliveries (Fed Ex, UPS); and will perform internal or hand deliveries when required, including collateral to other firms

• Run machine translations

• Combine side letters and other documents in Word and PDF

• Perform notary duties

• Provide front desk coverage when required to convey information to requestors and/or direct callers to the appropriate services or resources and to coordinate work requests with team members

• Work overtime or flexible schedule as required to meet deadlines and provide department coverage

• Perform other duties as assigned

• Bachelor’s degree

• Notary certification (must complete within three months of hire)

• Paralegal experience

• Ability to clearly present information verbally and in writing

• Exceptional customer service skills and a commitment to providing excellent service

• Strong telephone etiquette and customer service abilities

• Ability to communicate in a clear and professional manner

• Ability to proofread documents for quality and accuracy

• Excellent interpersonal skills and a commitment to teamwork, collaboration, and professionalism

• Intermediate knowledge of MS Office Suite

• Basic math skills: addition, subtraction, multiplication and division

• Strong attention to detail with an emphasis on quality and accuracy

• Commitment to providing excellent work product

• Ability to work collaboratively in a team environment

• Strong analytical and problem-solving skills

• Commitment to discretion when working with sensitive and confidential information

• Ability to effectively prioritize, plan work activities and meet competing deadlines in a fast-paced, deadline-driven environment

• Client focused with the ability to quickly develop organizational astuteness and produce work within the attorneys’ and clients’ parameters and in support of the Firm’s guidelines and corporate branding

• Knowledge of Adobe products, iManage, and Litera

• 2-4 years of relevant experience in a center-based environment

NY Only:
The estimated base salary range for this position is $60,000 to $70,000 at the time of posting.

The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the…