Office Manager

Description

Orveon is a new kind of beauty company on a powerful mission: to change the way the world thinks about beauty. We dare to do things differently — pushing boundaries with purpose, inspiring creativity, and moving with intention in everything we do.

We are a collective of three premium and prestige beauty brands: bare Minerals, BUXOM, and Laura Mercier. With offices in New York, London, and Columbus, we combine the energy of an entrepreneurial spirit with the scale and ambition to change the way the world thinks about beauty.

Our culture is built on our IMPACT values — Innovative, Motivated, Passionate, Accountable, Collaborative, and Thoughtful. These aren't just words; they define how we show up for each other, for our brands, and for the world around us. We gain strength from our differences and believe that progress happens when we move as one. We are proud to offer a hybrid work model to support the work-life balance of our teams, and we are committed to fostering an inclusive, agile environment where everyone can thrive

About the Role

We are looking for an energetic, organized and service-oriented NYC Office Manager to own the day-to-day operation and experience of our New York office. This highly visible role ensures the workplace is safe, welcoming, organized, cost-effective and ready for employees, candidates, visitors and business partners.

The NYC Office Manager will oversee facilities, vendors, security and badge access, workplace supplies, seating and office events while partnering closely with the People and Culture, IT and Executive Assistant teams.

This is an office-based role requiring consistent on-site presence. Occasional adjustments to working hours may be needed to support company events, maintenance, vendor access or building-related needs. Advance notice will be provided whenever possible.

Primary Responsibilities

Office Operations and Workplace Experience

• Own the daily operations of the New York office and serve as the primary point of contact for workplace questions and needs.
• Maintain a welcoming, professional and brand-right experience for employees, candidates, visitors and business partners.
• Ensure conference rooms, shared spaces, kitchens and other common areas are consistently clean, stocked and presentation-ready.
• Manage office supplies, equipment, food and beverage, mail, deliveries, signage and other workplace resources.
• Maintain accurate seating plans and coordinate workspace assignments and office moves.
• Partner with IT to support conference-room technology, workplace equipment and new-hire readiness.
• Identify and implement practical improvements to workplace processes, service and employee experience.

Facilities Security and Vendor Management

• Manage relationships with building management and workplace vendors across facilities, maintenance, cleaning, security and other office services.
• Coordinate repairs, preventive maintenance and vendor access, including occasional work outside standard office hours.
• Administer badge access and visitor procedures in partnership with internal stakeholders and building security.
• Maintain current vendor contacts, contracts, certificates and renewal information, and monitor service quality against expectations.
• Support office safety, emergency procedures, required drills and business-continuity needs.
• Escalate workplace, security or building concerns promptly and coordinate resolution with the appropriate teams.

Budget and Administration

• Manage the NYC workplace budget, track expenses, review invoices and identify opportunities to improve value and control costs.
• Maintain organized and accurate workplace records, including vendor documentation, seating information and access records.
• Provide defined project and administrative support for People and Culture initiatives related to the workplace and employee experience.
• Handle sensitive employee and business information with discretion and confidentiality.

Events and Employee Experience

• Coordinate office-based employee experiences, including town halls, celebrations, learning sessions, benefits fairs, volunteer activities and other company events.
• Manage event logistics, vendors, room setup, supplies and day-of execution in partnership with event owners and the Executive Assistant team.
• Support new-hire office readiness, including badge access, workspace preparation, welcome materials and on-site logistics.
• Bring Orveon’s IMPACT values to life through thoughtful workplace experiences that strengthen connection and…