Executive Administrative Assistant

Conductor is the leading enterprise AEO platform. Today’s top enterprise brands use Conductor to grow authority and visibility in both AI and traditional search engines. From tracking visibility in LLMs to real-time monitoring of technical site health and scaled AI content creation, Conductor provides a single source of truth that fuels digital growth—all from one platform.

Conductor is a mission-driven company with a commitment to innovation, customer success, and culture. For Conductor, success is improving the lives of everyone in our orbit—our customers, our customers' customers, our employee-owners, and our communities.

As an Executive Administrative Assistant you’ll support and partner with the CEO s person will handle a wide range of executive and personal support-related tasks. The ideal candidate will be extremely proactive, organized, flexible, and enjoy the administrative challenges of supporting a fast-paced executive.

Crucial to this role is the ability to interact with staff (at all levels) in a fluid environment, sometimes under pressure, remaining resourceful and efficient, with a high level of professionalism and confidentiality. Equally important is strong business acumen, stellar written and verbal communication skills, optimal decision-making ability and attention to detail.

• Manage the CEO’s ever-shifting calendar, prioritizing requests and coordinating meetings with internal team members, as well as external customers and board members
• Assist in the maintenance of the executive’s inbox and outbox
• Employ Generative AI to optimize workflows and create briefs to prepare the executive for all external meetings
• Prepare agendas, distribute meeting minutes and track action items for leadership meetings
• Light estate management and appointment scheduling on behalf of the executive’s family
• Manage end-to-end domestic and international travel logistics and detailed itineraries—including flights, accommodations, ground transport, and visas—ensuring seamless execution and personal travel support for the CEO and family
• Compile and reconcile expense reports
• Coordinate logistics for senior executive visitors & interviews
• Confidently and discreetly work with confidential and high-priority information
• Coordinate schedules and logistics for leadership team and company events including board meetings, town halls, and offsites
• Professionally handle incoming phone calls
• Assist in the organization of company events, such as ordering catering for client meetings, securing dinner reservations, arranging offsite retreats, etc
• Establish productive relationships with C-level executives to work as collaboratively as possible
• Partner with the Facilities to make sure conference rooms are clean and in good condition for meetings, make sure snacks and food is always plentiful and properly arranged
• Conduct research as needed in support of CEO
• Maintain high standards of confidentiality of all employee records and documents
• Conduct business with integrity consistent with Conductor’s values, policies and procedures

• Must have the ability to maintain a high level of confidentiality
• Passionate about the possibilities of Generative AI and the world of the future
• Experience in a startup or similar fast-paced environment where there is frequent change and a need to demonstrate and act with a sense of urgency
• Strong attention to detail and natural desire to make things organized
• Proven experience prioritizing multiple projects, assignments and maintaining deadlines
• Demonstrably high levels of integrity and discretion
• Proficiency with GSuite
• Self-starter attitude – ability to work in ambiguous environment with minimal direction
• Ability to deal with change…