Development Associate

Development Associate

The Development Associate provides essential administrative and operational support to the Development and Finance team, playing a key role in sustaining the funding that drives LESGC's programs and mission. This role helps maintain accurate, up-to-date records in Salesforce, supports compliance with City, State, and Federal government grant requirements, and assists with the timely submission of grant proposals, reports, and donor acknowledgments.

This is a great opportunity for an early-career development professional to build hands‑on grants and fundraising experience in a supportive, detail-oriented, deadline-driven environment.

• Prepare accurate, timely donor acknowledgments for general donations, programmatic donations, campaigns, events, and in‑kind gifts
• Help maintain acknowledgment templates across gift types
• Maintain accurate records of acknowledgments
• Review acknowledgments for accuracy and consistency before they are sent

• Maintain accurate records of funder communications in Salesforce
• Track funder stewardship touchpoints to help ensure timely and consistent communication
• Support follow‑up correspondence with funders after proposal submissions, including providing additional documentation when requested
• Pull donor and funder reports from Salesforce and Go Fund Me  Pro to support relationship tracking and stewardship efforts

• Support Salesforce maintenance for development activity, including:
• Tracking and recording individual, corporate, and foundation donations
• Entering new grants and donation records promptly
• Running and pulling regular reports in Salesforce to track fundraising and donor activity
• Assist with grant tracking and prospecting in Instrumental and Google Calendar, including:
• Keeping grant opportunity records, deadlines, and funder information up to date
• Supporting prospecting to help identify new funding opportunities

• Support the coordination of foundation grant proposals and reports
• Track and organize the multiple components required for complete, accurate submissions (narratives, budgets, attachments, signatures)
• Complete and process administrative paperwork for foundation, corporate, and government grants
• Enter key dates and deliverables from executed grant agreements into the grants calendar
• Help maintain the grant deliverables tracker, flagging upcoming due dates

• Support Finance and Development staff on grant portal matters
• Help gather, organize, and maintain documentation required to support compliance with City, State, and Federal grant requirements, including contracts, budgets, invoices, program records
• Assist with data entry and reporting within government grant portals (e.g., PASSPort, Grants Gateway, SFS, or funder-specific systems)
• Maintain an organized filing system (digital and physical) for active and closed government grants, ensuring records are accessible and retained

• Coordinate with staff to collect participant statistics for use in grant reports and proposals
• Compile and organize reporting materials to help ensure all deliverables are accurate, complete, and submitted on time
• Assist with drafting and editing program reports and narratives as directed by the Senior Director of Development
• Help assemble final proposal packages, ensuring required attachments, formatting, and funder guidelines are met
• Help maintain a library of boilerplate copy, including organizational background, mission statements, program descriptions, and key statistics for use across grant submissions and donor communications

• Genuine commitment to the mission of the Lower Eastside…