HR and Grants Administration Assistant

Location: New York

## HR and Grants Administration Assistant Apply:
New York, NY:
Full time:
Posted Today:
JR4330

Thank you for considering a career with the Research Foundation of The City University of New York (RFCUNY).The team at RFCUNY is made up of dedicated, talented professionals committed to providing the services that allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries.

We are pleased that you are interested in exploring opportunities to join RFCUNY.Primary

Location:

The CITY COLLEGE of NEW YORKBargaining Unit:

No

Position Summary The City College of New York's Grants and Sponsored Programs (GSP) Office is an administrative unit within the Division of Research in the Office of the Provost. GSP provides professional guidance and administrative support for sponsored research activities, helps Principal Investigators (PIs) navigate proposal and award processes, and supports compliance with sponsor and institutional requirements.

Reporting to the Director of Grants and Sponsored Programs, the Human Resources and Grants Administration Assistant provides administrative support across the office. The position will assist the GSP Human Resources function during peak workload periods and provide routine, non-intensive support for pre-award, post-award, and general office operations. The successful candidate must be organized, detail-oriented, service-focused, and able to handle confidential information with discretion.

Key Responsibilities Human Resources Support
· Assist the HR team, particularly during periods of high volume, with new hires, rehires, employment modifications, appointment extensions, and terminations for grant-sponsored employees.
· Support onboarding activities, including the collection and review of required personnel documents and, as assigned, I-9 and E-Verify processing and other federal, state, city, CUNY, and RFCUNY forms.
· Enter and update personnel information in Research Foundation systems, including Workday, and maintain accurate internal tracking records.
· Review submitted forms for completeness and apparent accuracy; follow up with PIs and employees regarding missing or incorrect information.
· Respond to routine HR inquiries by telephone, email, video conference, written communication, or in person, and refer policy questions or unresolved matters to the appropriate HR staff member or supervisor.
· Coordinate with RFCUNY Human Resources and Payroll staff, as needed, to support timely processing and resolution of routine discrepancies.
· Maintain confidential personnel records and handle employee information in accordance with applicable privacy and security requirements.
· Assist with internal CUNY data reviews and related coordination between RFCUNY and CUNY teams.

General Grants Administration and Office Support
· Provide routine administrative assistance to pre-award and post-award staff during peak workload periods and as office priorities require.
· Receive, log, organize, and route proposal, award, and transaction documents to the appropriate GSP staff member.
· Assist with collecting standard, non-technical proposal and award materials; maintaining checklists, shared files, trackers, and databases; and following up on outstanding documents and approvals.
· Support routine post-award administrative activities, such as document intake, transaction tracking, record maintenance, and follow-up on the status of personnel, purchasing, payment, or other requests.
· Monitor shared mailboxes and respond to or route general inquiries in a timely and professional manner.
· Prepare basic correspondence, spreadsheets, reports, meeting materials, and other office documents; perform data entry, proofreading, scanning, filing, and…