Part-Time Office Assistant, English and Communication Studies

Job Description

Reporting to the Department Chairperson, this position serves as an important point of contact for students, faculty, staff, and other constituents and helps ensure the smooth day-to-day operation of the department.

New York, NY

Staff

Part-time

• Provide general office support, including front desk coverage, answering telephone calls, and responding to inquiries via email.
• Maintain accurate paper and electronic files and departmental faculty and staff directories.
• Procure and maintain office supplies and equipment.
• Sort and distribute faculty mail.
• Assist the Department Coordinator with additional administrative and departmental tasks.

• Respond to student inquiries regarding departmental policies and procedures, placement testing, complaints and appeals, and course prerequisites.
• Assist with student registration activities in Banner, including placement test exemptions, prerequisite waivers, registration overrides, faculty absences, and faculty schedules.
• Enter faculty assignments into Banner when necessary.
• Provide backup support for tracking enrollment data through Argos reporting software.

• Process purchases and voucher payments using the College's Finance Enterprise system.
• Initiate blanket purchase orders.

• Coordinate meetings, appointments, and calendars.
• Schedule meetings using 25
  
  Live.
• Provide administrative support to the Department Chairperson and department as needed.

The preceding description is not designed to be a complete list of all duties and responsibilities required of the position; other duties may be assigned consistent with the classification of the position.

• Associate's degree.
• 1-3 years of relevant administrative or office experience.

• Bachelor's degree.
• 2-4 years of relevant administrative or office experience.
• Experience working in an educational, academic, or similar service-oriented environment.
• Experience working with administrative, student information, financial, or scheduling systems.

• Knowledge of administrative and clerical procedures, including file and record management and general office practices.
• Strong written and verbal communication.
• Active listening and customer service skills.
• Organization, coordination, and time management.
• Critical thinking, judgment, and problem-solving.
• Ability to manage multiple priorities while maintaining accuracy and attention to detail.
• Ability to communicate effectively with students, faculty, staff, and other constituents.
• Work independently and exercise sound judgment.
• Recognize and respond appropriately to problems or changing circumstances.
• Learn and apply new information, procedures, and systems.

Please note all offers of employment are contingent upon successful completion of the background check process.

Salary: $37.09 per hour

The UCE-FIT Collective Bargaining Agreement (CBA) dictates the compensation, benefits, and conditions of employment. Hiring Salary: $37.09 per hour with step increments per Salary Schedule 90, after 18 months of service and annually thereafter.

Days/

Hours:

T-Th, 11:30am-5:30pm & F, 11am-5pm; in person; work schedule subject to change based on needs of the department.

The Fashion Institute of Technology (FIT) provides comprehensive employee benefit programs designed to help keep our faculty and staff and their families healthy, safe, happy, and productive. Our programs also include a variety of components to help our employees improve the quality and balance of their work and family lives, and to help them prepare for their futures.

• Retirement Plans
• Health Care Plan and Dental Plan
• Employee Assistance Program
• Flexible Spending Account
• Commuter Benefit Plan
• FIT Tuition Exemption Program
• Paid Time Off (Vacation, Personal, Sick and Holidays)
• 4-day Summer Workweek
• Qualifying Employer for the Public Service Loan Forgiveness (PSLF) Program

For a full list of FIT benefits, visit our benefits webpage.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of…