Executive Assistant to Private Family Office Principal
Listed on 2026-09-22
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Administrative/Clerical
Office Administrator/ Coordinator, Executive Admin/ Personal Assistant, Virtual Assistant/ Remote Admin
Executive Assistant to Private Family Office Principal
A well-established private family office is seeking a polished, highly discreet Executive Assistant to support its principal directly. This is a rare opportunity to step into a true right-hand role for someone who has built a warm, respectful, boutique culture.
You'll be the central hub connecting a small, close-knit team (family office staff, a second assistant, property management, IT, finance, and legal) - managing the principal's calendar, communications, and day-to-day personal and professional logistics with a birds-eye view of everything in motion.
Location: Midtown East, Manhattan
Schedule: Hybrid (in-office Mon-Thu, remote Fridays)
This is a high-touch but well-managed role - not a true 24/7 grind, just someone who's consistently on top of the details and communicates proactively.
Compensation based upon experience: $150K-$250K base range + discretionary bonus, fully company-paid medical/dental/vision, 401(k) match, 3 weeks PTO + sick time, free lunch in-office
What you'll do:
- Own the principal's daily Outlook calendar, schedule, and reminders; keep him on time and prepared
- Coordinate closely with his driver and household/travel logistics, including private aviation
- Manage correspondence, inbox, and phone communications; draft and edit emails
- Handle scheduling for medical appointments, reservations, and personal errands
- Work closely to build relationships with family members, professional stakeholders, etc.
- Conduct light research and prepare materials as needed
- Serve as a trusted liaison across the office's internal functions
What we're looking for:
- Bachelor's degree required
- 8-12+ years supporting a HNWI, high-level executive or principal (industry background open)
- Discreet, loyal, and trustworthy above all else
- Confident, succinct communicator with strong common sense
- Fast, adaptable learner who can figure things out independently
- Highly organized multi-tasker with sharp attention to detail
- Tech-savvy (MS Office/Outlook, Zoom, Bloomberg Terminal familiarity a plus, Expensify, AI tools)
- Warm, positive, team-first attitude - no task too small
- Comfortable around office pups!
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