Sheen Center Thought & Culture – Office Coordinator

The Office Coordinator provides a full range of administrative support to the Sheen Center Staff, supporting the efficient operation of a busy non-profit arts venue in NOHO/the East Village and ensuring all renters have a positive experience in our space.

Reports to:Managing Director

Work Location: The Sheen Center for Thought & Culture

18 Bleecker Street, New York, NY 10012

• Provide administrative support to the Executive Director to ensure efficient office operations.
• Assist Director of Programming with studio and theater rental communication, coordination, and logistics.
• Assist the Managing Director with monthly bank reconciliation.
• Maintain physical and digital filing systems.
• Prepare meeting agendas and take meeting minutes for Staff meetings. Coordinate logistics for meetings, including room setup and catering.
• Operate and maintain office equipment, including printers, copiers, and fax machines.
• Research, compile, and summarize complex information for reports or presentations.
• Work with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand.
• Work in coordination with the Archdiocesan departments such as Finance, Human Resources, and the Archbishop’s Office.
• Assist in other departments throughout the Sheen Center such as Production, Patron Services, and with Front Desk coverage.
• Represent the Sheen Center in a professional and welcoming way.
• Execute all assigned tasks with a positive mindset, under minimal supervision, and possess the initiative to seek out ways to improve office efficiency.
• Comfortably and confidently communicate in person, by phone, and by email with artist and industry professionals.

• A Bachelor’s Degree or at least four years’ experience in a non-profit administration.
• Proficient in Microsoft Suite and Google Suite.
• Must be organized, detail-oriented, highly motivated, adaptable, and a self-starter with an ability to work independently and carry out multiple tasks concurrently.
• Have an interest in performing arts administration, specifically programming and producing.
• Adept at determining when to address issues independently and when to seek further guidance.
• Maintain confidentiality when handling sensitive information.
• Have developing or working knowledge of the New York performing arts landscape.
• Keen attention to detail in receiving information from multiple sources, prioritizing tasks, and disseminating data to relevant parties.
• Strong communication skills with a wide range of individuals both within and outside the organization, facilitating project progress in support of institutional and artistic goals.
• Ability to work nights and weekends as required.

Compensation range for this position is: $27.00 - $32.00 per hour.

This position is considered full-time, non-exempt, and eligible for overtime.