Administrative Office Coordinator

Our client is a private credit and specialty finance firm focused on providing customized financing solutions across consumer, residential, and professional lending markets. The firm partners with borrowers and financial institutions to develop tailored lending programs, with a focus on asset-backed finance and specialized credit opportunities.

• Support calendar management, scheduling, and coordination across internal and external participants
• Coordinate travel arrangements, itineraries, reservations, and related logistics
• Prepare and submit executive expense reports
• Organize meeting logistics and materials
• Manage office supplies, food and beverage needs, deliveries, mail, maintenance requests, and workplace services
• Serve as a point of contact for building management and office vendors
• Maintain vendor contacts, service schedules, office records, and equipment or supply inventories
• Coordinate interview scheduling and candidate logistics
• Assist with onboarding and offboarding checklists, scheduling, workspace preparation, and document collection

• 2-4 years of experience in a hybrid office manager and admin role
• Experience in financial services or professional services
• Strong organizational and time management skills
• Experience with experience reports and travel coordination a plus